Coordinator - TDS Digital, Strategy and Operations

Johnson & Johnson•Spring House, PA

66d•Hybrid

About The Position

We are searching for the best talent for a Coordinator - TDS Digital, Strategy and Operations to support our Therapeutics Development and Supply Digital, Operations and Strategy Group (TDS DOS) team in Spring House or Malvern, PA. Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week. About Innovative Medicine Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine Within the DOS Team, you will provide critical administrative and project management support for the Vice-President of the team, along with Senior Directors, the Digital Leadership team and assigned groups within TDS. This role requires excellent collaboration skills across multiple functions and all levels of the business. It also includes significant project-oriented assignments requiring initiative, organizational skills, the use of sound judgment, discretion, attention to detail, and independent assessment for resolution of ambiguity, complex situations and problems. Coordinators must think critically to plan, synchronize, and execute complex undertakings with a diverse set of individuals in different roles. You will act as a single point of contact for management leaders and assigned groups and will have the ability to respond quickly to shifting priorities and accommodate multiple stakeholder requirements. You must be self-directed and able to make last-minute changes and/or decisions without prior approval from assigned leaders.

Requirements

Bachelor's degree or equivalent combination of education and experience is required.
Previous experience in an administrative position
Ability to utilize new tools and technologies such as GenAI
Strong proficiency in the use of Microsoft Office Suite
Extremely detail-oriented with ability to also see the big picture.
Proven ability to effectively prioritize workflow.
Excellent interpersonal, written and oral communication skills.
Ability to exercise good judgement, show initiative and be proactive.
High standards of ethics and confidentiality to handle sensitive information.
Excellent communication skills, both oral and written, as well as proven conflict management and negotiation skills
Excellent interpersonal skills with the ability to adapt effectively to a constantly evolving organization issues, structures and dynamics
Demonstrated capability to manage multiple projects

Responsibilities

Establish and maintain effective working relationships and partnerships with Facilities, Site/Campus Governance, Procurement and Finance (eMarketplace) and external partnerships and key stakeholders.
Proficient in the enabling systems and processes required for offsite team meetings and projects. Working knowledge of company policies and procedures for securing contracts with offsite venues to remain compliant.
Promotes industry-wide trends in technology and software to support administrative activities including value-added, cost saving apps and platforms, including Tableau, JES registration, J&J events, etc.
Be approachable.
Be proactive and proficient in anticipating the needs of the organization.
Adopt lean principles to increase productivity.
Independently solves problems and resolves issues within area of expertise or escalates problems to the appropriate resource.
Analyzes a chain of events and applies technical knowledge; collects facts and basic rationale to make recommendations for problem resolution.
Applies compliance requirements within scope of responsibility, provides documentation as necessary, and participates in compliance activities as required.
Administrative responsibilities include working discretely with confidential information.
Project management and event planning.
Perform calendar management, scheduling meetings, arranging complex domestic and international travel, and expense report management.
Assist with the preparation of business presentations
Manage departmental organizational charts
Share the knowledge
Interview scheduling, onboarding and offboarding; space planning and seat management.
Drive and promote continuous improvement efforts and culture.
Purchasing requests related to department and contracting needs.
Manage external relationships with vendors, speakers, and candidates within the scope of responsibility.
Manage facility and maintenance requests.