Coordinator, Specialty Leasing Services

Macerich Company • Phoenix, AZ

70d

About The Position

The Coordinator, Business Development - Leasing Services plays a key role in supporting lease administration and business operations. This position is responsible for managing lease data input, ensuring reporting accuracy, validating forecasts and budgets, and onboarding new team members in departmental tools and processes. Success in this role requires a strong understanding of departmental policies and procedures, reporting systems, forecasting and budgeting protocols, and proficiency in Yardi Elevate Retail Manager. The Coordinator will collaborate closely with property teams and dealmakers to drive operational efficiency and maintain high standards of data integrity. The successful candidate must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Requirements

• Minimum of 1-3 years of experience in Leasing, Specialty Leasing, or Business Development in an administrative or support role
• Strong understanding of lease agreements, deal entry processes, basic forecasting principles, and financial and occupancy reporting
• Familiarity with Specialty Leasing and Business Development programs and practices
• Effective verbal and written communication skills that promote collaboration, teamwork, and problem-solving
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), Fuze, Kofax Nuance PDF, SharePoint, Box, and Yardi Elevate

Responsibilities

• Collaborate with Business Development dealmakers to enter, process, and finalize temporary agreements in Yardi Retail Manager.
• Validate deal entries to ensure data accuracy and proper document generation.
• Support Business Development teams in navigating Retail Manager to locate deal data and input leads.
• Assist teams in utilizing reporting tools such as Power BI, E-Plans, and Yardi reporting to access and interpret data.
• Review and validate reporting outputs, coordinating with team leadership to correct discrepancies.
• Partner with the AVP, Specialty Leasing Regionals to onboard new hires, providing training on departmental processes, tools, and systems-including Retail Manager, Power BI, and the forecasting tool.
• Reconcile Specialty Leasing forecasts on a monthly basis and validate projections and budgets during formal planning cycles to ensure accurate assumption data.
• Develop a deep understanding of departmental processes and standards; work with leadership to identify opportunities for operational improvements and increased efficiency.
• Participate in departmental meetings and contribute to team discussions as needed.
• Communicate updates on processes and tools to internal Business Development teams.
• Report system bugs and assist in testing and validating enhancements released in Yardi.

Benefits

• Best-in-class benefits with affordable employee contribution levels
• Paid time off, including vacation time, 12 paid holidays and 80 hours of sick time annually
• 401(k) match with immediate vesting
• Ability to purchase company stock at a 15% discount
• 24 paid volunteer hours and employer charitable match
• Employee Assistance Program
• Career-development resources
• Comprehensive wellness program including Calm Health and ClassPass memberships
• And more…

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Real Estate
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees