Coordinator, Special Events

Paramount•Los Angeles, CA

7d•Onsite

About The Position

This coordinator position requires you to oversee tasks related to internal and external events at our Paramount Pictures Studio in Hollywood, Los Angeles. This includes working alongside Event Managers and the Executive Director of Operations before, during, and after events. Candidate must be extremely organized and be able to manage logistics of multiple events and details simultaneously.

Requirements

Minimum 2 to 3 years’ experience in an administrative role
Interested candidates must submit a resume/CV online to be considered
Must be willing to submit to a background investigation
Must have unrestricted work authorization to work in the United States

Nice To Haves

Bachelor’s degree
Previous experience handling basic accounting, purchase orders
Basic event coordination training
Special Events background in coordinating, including vendor relations
Strong computer proficiency – Word, Outlook, Excel, Power Point, Accounting programs and Customer Management programs
Detail oriented, strong multi-tasking abilities
Good oral communication skills in order to interact with company personnel and outside parties

Responsibilities

Team player with high level of dedication
Answer calls for Event Managers as needed or requested
Maintain a working relationship with all vendors, especially from preferred list
Understanding & anticipating the complex needs of different events and diverse clients/market
Ability to plan all event aspects, such as checking availability & securing venue, obtain quotes from florists, entertainment brokers, rental furniture, games/activities, etc.
Executes requests for set-up and rental orders as needed
Administers Pull Sheets
Ensures labor is assigned to the appropriate project numbers
Maintains Master Calendar and Event Manager Calendar
Liaises with, accounting, finance, studio services and other departments as necessary
Manage guest list and generate Gate Passes for site tours and day of event
Strong knowledge of venues and vendor offerings to promote with client while on site tour
Attentive to the value of staying under budget while planning event specifications.
Assisting with events on day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, upselling, organizing vendors and assisting with strike
Possess strong communication skills, and the ability to present event ideas and plans to client and vendors
Handles and follows up on S.O’s, P.O.’s, COI’s and Vendor Lot Agreements
Handles all additional responsibilities as assigned including after-hour and weekend events