Coordinator - Special Education Operations 2025-26

Bellevue School District • Bellevue, WA

3d

About The Position

POSITION OBJECTIVE: The position of Coordinator – Special Education Operations is done for the purpose/s of providing administrative and logistical support for the Special Education Team, schools, and programs with a focus on the Special Education Services. COMMITMENT TO EQUITY: The Bellevue School District is committed to a diverse workforce representative of our students, one that embraces and models cultural competency as an international community. DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.) Supports the creation of the annual Special Education MSOC budget. Works collaboratively with the appropriate district staff to track and monitor department MSOC budget throughout the fiscal year. Establishes work priorities; keeps administrators informed of significant or important items requiring review or action. Coordinates with directors to develop and maintain contract work as required to implement Special Education services, including, but not limited to any required student/family services. Supports and coordinates nonpublic agency (NPA) Family Travel for out-of-state individualized education programs (IEPs). Oversees purchasing and invoicing for the Special Education Department. Maintains and supports special education record keeping including coordinating student record retention processes. Monitors department designated email for department correspondence internally and externally. Demonstrates customer service by being responsive and timely; exhibits a positive attitude and interacts with others in a kind and professional manner Facilitates the District’s transition to a paperless record keeping system in the Special Education Department. Coordinates and organizes District responses for student services records requests and redactions as needed. Coordinates the purchases, distribution, and inventory for evaluation/protocol materials in the Special Education Department. Supports special education records compliance; receives, reviews and monitors paperwork in compliance with federal, state and district regulations; maintains records of missing compliance documentation and communicates with certificated staff to ensure regulatory compliance. Supports compliance with translations requests of Special Education documents when necessary Composes and creates correspondence and reports; formats information; performs word processing; performs spreadsheet creation. Tracks the collection of data for staff incident/accident reports in collaboration with Human Resources. Tracks and organizes restraint and isolation reports Performs other job-related duties as assigned. REPORTING RELATIONSHIPS: Reports directly to and is supervised by the Executive Director of Inclusion and Accessibility

Requirements

• High school diploma, GED or equivalent
• Two years’ administrative support experience
• Experience managing projects and tracking budgets
• Demonstrates a general understanding of the Strategic Plan as an area of focus for the District
• Understands basic financial and administrative procedures related to the position
• Ability to self-manage time and work priorities with little or no supervision
• Ability to work through conflict situations
• Possesses effective oral and written communication skills, including those required for the preparation of documents and presentations
• Demonstrates strong skills in writing, grammar, and punctuation
• Possesses skills in various computer software applications required for the position
• Demonstrates multicultural sensitivity with the ability to effectively and collaboratively work with diverse populations
• Ability to perform all duties in accordance with all applicable Board policies and district and legal requirements
• Ability to meet and maintain punctuality and attendance expectations

Nice To Haves

• Associates degree or equivalent in a professionally related field
• Previous district and school experience in administrative support roles
• Supervisory or equivalent experience
• Non-school experience may be substituted for school or district experience

Responsibilities

• Supports the creation of the annual Special Education MSOC budget.
• Works collaboratively with the appropriate district staff to track and monitor department MSOC budget throughout the fiscal year.
• Establishes work priorities; keeps administrators informed of significant or important items requiring review or action.
• Coordinates with directors to develop and maintain contract work as required to implement Special Education services, including, but not limited to any required student/family services.
• Supports and coordinates nonpublic agency (NPA) Family Travel for out-of-state individualized education programs (IEPs).
• Oversees purchasing and invoicing for the Special Education Department.
• Maintains and supports special education record keeping including coordinating student record retention processes.
• Monitors department designated email for department correspondence internally and externally.
• Demonstrates customer service by being responsive and timely; exhibits a positive attitude and interacts with others in a kind and professional manner
• Facilitates the District’s transition to a paperless record keeping system in the Special Education Department.
• Coordinates and organizes District responses for student services records requests and redactions as needed.
• Coordinates the purchases, distribution, and inventory for evaluation/protocol materials in the Special Education Department.
• Supports special education records compliance; receives, reviews and monitors paperwork in compliance with federal, state and district regulations; maintains records of missing compliance documentation and communicates with certificated staff to ensure regulatory compliance.
• Supports compliance with translations requests of Special Education documents when necessary
• Composes and creates correspondence and reports; formats information; performs word processing; performs spreadsheet creation.
• Tracks the collection of data for staff incident/accident reports in collaboration with Human Resources.
• Tracks and organizes restraint and isolation reports
• Performs other job-related duties as assigned.

Benefits

• Medical, dental, vision, long-term disability, and life-insurance eligibility is based upon 630 hours worked within a school year.
• Retirement provided through Washington State Department of Retirement Systems.
• Other benefits include vacation and paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees