Coordinator, Security, Safety & Sustainability

Sony Pictures•Culver City, CA

61d

About The Position

This role directly supports the Chief Security, Safety and Sustainability (S3) Officer, the S3 Leadership team, the S3 Chief of Staff, and the entire S3 department. This individual will provide administrative and coordinator duties, with the opportunity to independently manage projects and department initiatives.

Requirements

1-3 years Administrative Experience
1-3 years Entertainment Industry Experience
Security/safety Experience a plus
Bachelor's degree preferred
Strong computer and digital skills
Ability to manage difficult situations
Proven organization and skills
Analytic and problem-solving capabilities
Ability to engage stakeholders, gain buy-in, and foster collaboration across the department and SPE.

Responsibilities

Scheduling and preparing for meetings, which includes conference room prep, agendas, calendar invites, and distribution of pertinent documents
Prioritize and facilitate action items and tasks for the executive, their team, and self; includes attending meetings as required
Liaison and relationship management with other departments in Sony Pictures to maintain and strengthen cross-departmental strategic initiatives.
Foster relationships of trust, external to SPE (includes liaison with government resources, law enforcement, peer companies and benchmarking partners)
Represent Security, Safety, and Sustainability at on-lot and off-lot events as required
Directly support the Chief of Staff team, with administrative and coordinator duties as assigned, including independent project ownership and supporting the day-to-day management of the emergency preparedness program
Own and manage projects supporting various aspects of the S3 department
Support S3 leadership with department and team initiatives
Manage the ordering, tracking, and maintenance of department supplies, including branded department materials and office supplies
Plan and coordinate department events and activities
Other department support duties as assigned
Managing executive travel, expense reports, government gift approvals, and other related tasks
Distributing and following up on documents/emails
Composing/generating/managing emails
Proofreading and editing
Filing, organizing binders/folders, both hard copies and digital
Other general administrative duties (updating databases, lists, processing mail, copying, etc.)
Assist with the creation/compiling/disbursement of documents and presentations