Coordinator, Regional Leadership Operations

Teach For America

3d • $28 • Onsite

About The Position

We are looking for a Coordinator, Operations to provide high-quality executive support and ensure smooth day-to-day office operations for the Teach For America Los Angeles region. You will work closely with the Managing Director, Regional Leadership Operations and the Executive Director to support scheduling, communications, workflow, and key administrative needs while also helping maintain an organized and effective office environment. The ideal candidate will be passionate about supporting senior leaders and strengthening operational systems with the ability to anticipate needs, manage details, and keep work moving forward. In this role, you will spend the majority of your time supporting the Office of the Executive Director, and your work will also ensure the TFA LA office runs smoothly, budgets are tracked, and team operations are aligned. The goal is to ensure that behind the-scenes operations and executive support run seamlessly so regional staff can focus their time and energy on advancing the mission that all children will one day have the opportunity to attain an excellent education.

Requirements

• Administrative support: Experience managing calendars, meetings, communications, and logistics with strong attention to detail, discretion, and follow-through.
• Office and operations management: Knowledge of day-to-day office operations, including facilities coordination, vendor management, supplies, and creating an organized, functional work environment.
• Workflow and systems coordination: Ability to manage competing priorities, track tasks, and support efficient workflows that keep leaders and teams moving forward.
• Budget and operational process support: Familiarity with basic budget tracking, expense processing, and operational systems to support regional or departmental needs.
• Professional communication and collaboration: Strong written and verbal communication skills, with the ability to work cross-functionally, support team projects, and engage effectively with diverse stakeholders.
• Proficiency with the Microsoft Office Suite of tools and Google Drive

Nice To Haves

• 0-2 years of work experience
• Experience working in an office and team setting preferred
• Experience working with non-profits or K-12 schools
• Ability to coordinate the execution of operations projects
• Desire to work as a member of a collaborative team
• Ability to make timely decisions and demonstrate good judgment
• Strong attention to detail and organizational skills
• Knack for generating ideas and implementing solutions
• Excellent listening and communication skills
• Office administrative duties, including managing inventory, lifting and transporting up to 30lbs and stocking shelves

Responsibilities

• Executive Director Support (45%) • Manage the Executive Director’s calendar, meetings, and travel logistics. • Prepare communications, materials, and follow-up to support strong work-flow for the Executive Director. • Maintain confidentiality and handle sensitive information with discretion. • Anticipate the Executive Director’s needs and resolve issues proactively to maximize their capacity.
• Office Operations (40%) • Maintain an organized, welcoming, and functional office environment for staff and guests. • Coordinate daily office operations including supplies, mail, vendor coordination, and general upkeep. • Resolve logistical or facilities issues to ensure smooth office functioning. • Support budget tracking and operational processes for the regional team.
• Regional Team Responsibilities (15%) • Attend team meetings and support region-wide operational needs and projects. • Participate in organization-wide initiatives, including Selection days or cross-team working groups.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed