Coordinator - Records Management Unit

City of Canon City•Canon City, CO

1d•$27 - $33

About The Position

Under general supervision, performs a variety of administrative support functions to produce and maintain all crime reports, traffic accident reports, arrest reports, citations, and informational reports for the City of Cañon City Police Department. The essential duties and responsibilities listed below are central to the job or are the reason the position exists, and the employee must be able to perform each essential function satisfactorily. This list is not designed to cover or contain a comprehensive list of all duties and responsibilities. Duties and responsibilities may change at any time with or without notice. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Under minimal supervision the incumbent: Leads a crew of employees responsible for maintenance of police records and digital evidence. Provides expertise and guidance to Technicians I and II – Police Records and Technician I and II – Digital (Evidence) staff in completing their daily duties. Provides staff leadership and participates in the following common tasks. Receives and is responsible for the routine management of activity reports, citations, and digital evidence generated by police officers, detectives, and administrative personnel in the Police Department. Reviews and monitors records and digital evidence for completeness and general accuracy. Enters report data into required law enforcement databases such as crime reports, traffic accident reports, arrest reports, citations, and informational reports following established procedures. Distributes copies of applicable reports and digital evidence to appropriate agencies, such as Attorney General’s Office, District Attorney’s Office, Parole and Probation, various courts, motor vehicle department, City Clerk’s Office, Fremont County Sheriff’s Office, insurance companies, and other agencies and entities as requested. Ensures digital evidence is appropriately tagged and categorized according to department policy and is responsible for monitoring and fulfilling requests for digital evidence and digital evidence dispositions in accordance with court orders, statute of limitations and Colorado Revised Statute requirements. Performs cashier and receptionist duties including collecting miscellaneous fees and payments, balancing cash drawer, answering telephones. Maintains files of all citations and all police reports. Completes court ordered, and other fingerprinting Performs Vehicle Identification Number inspections Completes sex offender registrations Provides excellent customer service to external and internal customers including but not limited to effectively listening and communicating, providing accurate information, offering solutions. The following duties, although not essential to the position, are important components to the smooth and efficient operation of the Division, Department, and City. Notarizes signatures. Attends or completes trainings, seminars, and meetings as required. Performs related duties as established by law or ordinance or as reasonably directed by the City. Provides training to department personnel, courts, and/or outside law enforcement agencies on use of digital evidence system, department procedures and best practices. Coordinates with officers to ensure digital evidence issues are resolved. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements

Any felony convictions.
Any misdemeanor crimes involving moral turpitude.
A fugitive from any jurisdiction.
Arrest history, despite conviction status, for any crime of moral turpitude.
Minimum of Four (4) years responsible work experience in a criminal justice or office setting.
Minimum of One (1) year of supervisory experience
High school diploma or equivalent.
Valid Driver’s License and satisfactory driving record.
Colorado Notary Public Commission within six months of hire, may be extended at Chief’s discretion.
Colorado Records Network Master Records Technician within one year of hire, may be extended at Chief’s discretion.
Any acceptable combination of education, training and experience that provides the listed knowledge, abilities and skills may be substituted.

Nice To Haves

Minimum of Two (2) years in records and/or digital evidence management in a criminal justice setting.
At least an Associates Degree in Public or Business Administration, Criminal Justice, or closely associated area of study.

Responsibilities

Leads a crew of employees responsible for maintenance of police records and digital evidence.
Provides expertise and guidance to Technicians I and II – Police Records and Technician I and II – Digital (Evidence) staff in completing their daily duties.
Provides staff leadership and participates in the following common tasks.
Receives and is responsible for the routine management of activity reports, citations, and digital evidence generated by police officers, detectives, and administrative personnel in the Police Department.
Reviews and monitors records and digital evidence for completeness and general accuracy.
Enters report data into required law enforcement databases such as crime reports, traffic accident reports, arrest reports, citations, and informational reports following established procedures.
Distributes copies of applicable reports and digital evidence to appropriate agencies, such as Attorney General’s Office, District Attorney’s Office, Parole and Probation, various courts, motor vehicle department, City Clerk’s Office, Fremont County Sheriff’s Office, insurance companies, and other agencies and entities as requested.
Ensures digital evidence is appropriately tagged and categorized according to department policy and is responsible for monitoring and fulfilling requests for digital evidence and digital evidence dispositions in accordance with court orders, statute of limitations and Colorado Revised Statute requirements.
Performs cashier and receptionist duties including collecting miscellaneous fees and payments, balancing cash drawer, answering telephones.
Maintains files of all citations and all police reports.
Completes court ordered, and other fingerprinting
Performs Vehicle Identification Number inspections
Completes sex offender registrations
Provides excellent customer service to external and internal customers including but not limited to effectively listening and communicating, providing accurate information, offering solutions.