Coordinator, Programming - Live Events

Blavity Inc.•Los Angeles, CA

1d•$25 - $25•Remote

About The Position

Blavity, Inc. is a venture-funded media and technology company, founded in 2014 around a simple idea: enable Black millennials to tell their own stories. Today, we are home to the largest network of platforms and lifestyle brands serving the multifaceted lives of Black millennials & Gen Z through original content, video, unique experiences, and product solutions. Blavity Inc. has evolved into a market leader for Black media, reaching 250 million users per month through our growing brand portfolio, including Blavity, Blavity360º, AfroTech, Talent Infusion, 21Ninety, Travel Noire, Home & Texture, and Blavity House Party. Our Blavity, Inc. employee community is composed of passionate, energetic, and culturally conscious individuals working together to deliver value to each other, the company, and our clients. We are always searching for new additions to our community that will help us continue to scale, contribute meaningfully to our culture, and advance our strategic direction. Job Summary: Blavity Inc. is seeking to contract a highly organized Programming Coordinator to support speaker-driven programming across AfroTech and other live events. This role serves as the primary intake and documentation owner for all speaker-submitted content and programming materials. The Programming Coordinator ensures that speaker assets, session content, and related materials are received, organized, properly filed, and routed to the appropriate internal stakeholders. This role is critical to maintaining programming clarity and ensuring that content flows efficiently between Programming, Programming Operations, Marketing, Creative, and Production. Contractors will be responsible for providing their own equipment, including but not limited to laptop computers, cell phones, or any other electronic equipment required to perform their role.

Requirements

1-3 years of experience supporting event programming, content production, speaker coordination, project management or administrative work
Able to manage multiple deadlines across simultaneous events.
Strong follow-through and accountability mindset.
High attention to detail and strong organizational skills
Excellent written and verbal communication abilities
Familiarity with Google Suite, Asana; experience with Sessionboard or CRM tools is a plus
Experience working on fast-paced creative teams or events is preferred
Passion for culturally relevant storytelling and digital media is a must

Responsibilities

Collect, track, and serve as the primary recipient of speaker-submitted materials (bios, headshots, decks, AV needs, session descriptions, etc.).
Organize and file all speaker materials in designated shared drives and folders using standardized naming conventions.
Maintain up-to-date records in Sessionboard and other internal tracking tools, including speaker status, session materials, and contact details.
Maintain and update talent CRM data, programming schedules, and session details with precision and accuracy within Sessionboard.
Own communication of all speaker-driven updates, ensuring changes are clearly relayed to Programming, Operations, Marketing, Creative, and Production and accurately reflected across all materials
Manage the routing and integrity of speaker materials by confirming team receipt, flagging missing or incorrect assets before handoff, maintaining version control, and organizing a centralized programming content folder for each event.
Maintain master speaker content logs across events.
Track programming changes (speaker swaps, title updates, format shifts) and document revisions.
Support organization of sponsor-provided content and materials before internal build.
Production assistant tasks onsite and talent wrangling