Coordinator, Program Design & Innovation

NATIONAL MATH AND SCIENCE INITIATIVE INC

4d•$25 - $29•Remote

About The Position

As a Coordinator, Program Design & Innovation, you will play an essential role in advancing our mission. You will collaborate with a passionate team to support the systems, workflows, and details that allow NMSI coaches and training services to run smoothly. The Coordinator, Program Design & Innovation directly impacts our mission by helping ensure educators and coaches experience well-organized services, timely communication, and high-quality learning environments. The Coordinator, Program Design & Innovation will report to the Director, Program Design & Innovation and is a regular full-time position offering the flexibility to work from anywhere within the contiguous United States. Occasional travel may be required for in-person meetings, conferences, and events.

Requirements

Experienced: Experience in program coordination, training operations, logistics, project support, or a closely related role is preferred.
Tech-Savvy: Proficient or able to become quickly proficient in Microsoft Office, Google Workspace, learning management systems, CRM or data systems, and virtual collaboration tools.
Strategic Thinkers: Able to understand how detailed tasks connect to larger service goals, anticipate operational needs, and flag issues early so work stays on track.
Results Driven: Highly organized and dependable, with strong task management skills, attention to detail, and the ability to manage multiple deadlines with clarity and follow-through.
Nimble Learners: Comfortable learning new systems, refining processes, and adjusting quickly as service needs, timelines, or priorities shift.
Team-Oriented: Clear communicators who build strong working relationships and support a collaborative environment across full-time staff and part-time coaches.
Remote employees working from a home office must be able to sit or stand for extended periods, use a computer and other standard office equipment, and have the capability to perform the required tasks and participate in virtual meetings, as well as occasionally in-person meetings.
Employees must be able to travel overnight away from their home office environment as needed.
Candidates must pass county, state, and federal-level criminal background checks as a condition of employment.
Positions with fiduciary responsibilities may require additional checks.

Responsibilities

Schedule coach assignments by maintaining coach availability information, matching coaches to training needs, communicating assignment details, and tracking updates through internal systems and workflows.
Serve as the primary communications representative for NMSI coaches by sharing event information, deadlines, expectations, travel details, system access instructions, and follow-up updates in a clear and timely manner.
Monitor coach data and maintain related records, checklists, and workflows to support accurate staffing, payment readiness, compliance, participation tracking, and reporting; identify discrepancies and escalate issues when needed.
Support training event details by coordinating equipment, materials, supplies, shipping, and other operational needs that contribute to a high-quality participant and coach experience.
Support LMS course building and maintenance by preparing course shells, organizing materials, updating content, reviewing access and functionality, and maintaining course quality across NMSI training services.
Additional duties related to event and coach management as assigned.

Benefits

Medical, dental, and vision coverage (85% paid for employees and a significant portion for dependents)
401(k) with up to 6% employer match, fully vested on day one
Potential annual salary increases and bonuses based on organizational performance
Referral bonuses
A remote-first work environment
Monthly telecommunications stipend
25+ paid holidays, including a one-week summer break and two-week winter break
Generous Paid Time Off, starting at 14 days per year that begins accruing with your first paycheck
A paid personal day that is immediately available on your start date
Access to LinkedIn Learning for continuous professional development
Annual gift card for birthdays and work anniversaries, plus additional perks for significant milestone anniversaries, including paid sabbaticals and cash bonuses
Nine weeks of fully paid parental leave, applicable regardless of gender identity, and includes births by surrogate, adoption, or foster placement of a child