Coordinator, Philanthropy

Food Bank For NYC•Bronx, NY

4d•$36

About The Position

Under the supervision of the Vice President, Philanthropy, the Coordinator, Philanthropy will: Provide all primary administrative support for the Vice President, Philanthropy, as they build and sustain relationships with high-capacity prospects and donors Support the Vice President, Director, and Major Gift and Leadership Giving team members in creating and executing donor-facing work, providing reminders, materials, and draft communications, as well as assisting with briefings, prospect research, appointment scheduling, and call reports Provide general administrative support to the larger team, such as taking and sharing team meeting notes, coordinating internal and external meetings, creating and managing small direct mail initiatives, and supporting cultivation and stewardship outreach to donors Help manage and track workflow within the team by creating an archive of conversations, notes, and decisions and regularly revisiting these documents to help ensure timely outcomes Manage and coordinate all administrative aspects and activities of our Community Kitchen dinners, the Food Bank Kids Council Initiative, Women’s Society, Junior Board meetings and other fundraising events Represent Food Bank and its programs accurately when speaking with donors, volunteers, and colleagues as needed at team events, volunteer opportunities, and organization-wide events Contribute to organizational and departmental culture by working with integrity, maintaining a solutions-oriented approach, and adjusting workflow to best serve Food Bank’s mission Help secure, maintain and enter information in Raiser’s Edge NXT, including using InstantCheckmate, iWave and other web-based research platforms to retrieve additional information and update moves management steps Conduct initial research on principal and major gift level prospects that will allow for enhanced strategy and donor experiences Monitor and respond to donor inquiries from the Five Boroughs Society email inbox Additional responsibilities as needed to support departmental and organizational goals.

Requirements

Bachelor’s degree or relevant work experience
Commitment to the mission and values of Food Bank For New York City
Minimum of one (1) year of administrative experience
Strong written and verbal communication skills
Excellent customer service skills
Comfortable with in-person engagement and relationship building with donors, volunteers and colleagues at all levels
Detail-oriented and experience in creating workflows
Ability to set priorities, multi-task, meet deadlines and work as part of a team
Solid Microsoft Office Suite skills, especially Word, Excel (ability to conduct email and mail/letter merges as well as graphs and charts), and Outlook

Nice To Haves

Professional experience in non-profit development preferred
Preferred experience with Raiser’s Edge NXT or comparable CRM database

Responsibilities

Provide all primary administrative support for the Vice President, Philanthropy, as they build and sustain relationships with high-capacity prospects and donors
Support the Vice President, Director, and Major Gift and Leadership Giving team members in creating and executing donor-facing work, providing reminders, materials, and draft communications, as well as assisting with briefings, prospect research, appointment scheduling, and call reports
Provide general administrative support to the larger team, such as taking and sharing team meeting notes, coordinating internal and external meetings, creating and managing small direct mail initiatives, and supporting cultivation and stewardship outreach to donors
Help manage and track workflow within the team by creating an archive of conversations, notes, and decisions and regularly revisiting these documents to help ensure timely outcomes
Manage and coordinate all administrative aspects and activities of our Community Kitchen dinners, the Food Bank Kids Council Initiative, Women’s Society, Junior Board meetings and other fundraising events
Represent Food Bank and its programs accurately when speaking with donors, volunteers, and colleagues as needed at team events, volunteer opportunities, and organization-wide events
Contribute to organizational and departmental culture by working with integrity, maintaining a solutions-oriented approach, and adjusting workflow to best serve Food Bank’s mission
Help secure, maintain and enter information in Raiser’s Edge NXT, including using InstantCheckmate, iWave and other web-based research platforms to retrieve additional information and update moves management steps
Conduct initial research on principal and major gift level prospects that will allow for enhanced strategy and donor experiences
Monitor and respond to donor inquiries from the Five Boroughs Society email inbox
Additional responsibilities as needed to support departmental and organizational goals.