Coordinator Payroll
About The Position
Responsible for processing bi-weekly payroll in Oracle for all VITAS programs assigned. Handles all payroll related functions of the organization; this includes, maintaining all employment data, leave accrual data, garnishments, verifications of employment, direct deposits/pay cards and tax records. Provides customer service and assistance to program managers and employees regarding payroll questions and issues. Prepares employees’ separation check requests for states that requires final checks to be processed. Reviews and provides additional payment spreadsheets to Payroll lead for processing. Assist the benefits department with any questions and corrections needed. Generates manual check requests, stop payment and reversal requests. Validate checks count and assures accurate distribution of payroll packages to the programs. Updates employee’s pay card information upon hire or when changes are submitted. Maintains leave accrual records and makes all necessary adjustments and updates. Maintains employment data in Oracle. Responsible for handling verifications of employment and garnishments. Responds verbally or in writing to all payroll inquiries from Business Managers, field HR personnel, VITAS employees and garnishment vendors. Review time keeping issues prior to payroll processing. Audits variances during payroll processing. May perform entry level Payroll and HR Lead duties as required. Perform other additional duties as assigned.
Requirements
- One-year prior related experience required.
- Ability to work on various assignments simultaneously.
- Ability to work independently with limited supervision, multitask and possess strong initiative.
- Ability to communicate tactfully, verbally and in writing with department heads, managers, coworkers and vendors to resolve problems and negotiate resolutions.
- Working knowledge of computers, internet access, and the ability to navigate within an automated system as well as a variety of software packages such as Outlook, Excel and Word.
- Ability to work extended hours (as needed).
Nice To Haves
- Oracle experience preferred.
- Associate’s degree in accounting, business administration or related field from an accredited college or university or the international equivalent preferred.
Responsibilities
- processing bi-weekly payroll in Oracle for all VITAS programs assigned
- maintaining all employment data, leave accrual data, garnishments, verifications of employment, direct deposits/pay cards and tax records
- providing customer service and assistance to program managers and employees regarding payroll questions and issues
- preparing employees’ separation check requests for states that requires final checks to be processed
- reviewing and provides additional payment spreadsheets to Payroll lead for processing
- assisting the benefits department with any questions and corrections needed
- generating manual check requests, stop payment and reversal requests
- validating checks count and assures accurate distribution of payroll packages to the programs
- updating employee’s pay card information upon hire or when changes are submitted
- maintaining leave accrual records and makes all necessary adjustments and updates
- maintaining employment data in Oracle
- handling verifications of employment and garnishments
- responding verbally or in writing to all payroll inquiries from Business Managers, field HR personnel, VITAS employees and garnishment vendors
- reviewing time keeping issues prior to payroll processing
- auditing variances during payroll processing
- performing entry level Payroll and HR Lead duties as required
- performing other additional duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
