Coordinator-Operations Administration

Tallgrass•Williston, ND

23h•Onsite

About The Position

Primary purpose: The Coordinator-Operations Administration applies clerical, administrative, financial accounting, and other administrative-related functions in support of field natural gas pipeline operations. The position is compensated on an exempt, salaried basis.

Requirements

Associate degree from an accredited institution in Business/Accounting or a related discipline. Equivalent work experience may be considered as a substitute for a degree.
Minimum of 5 to 7 years work history and/or education using basic accounting principles and computer applications or similar background.
Advanced proficiency level in MS Office applications that may include but are not limited to Excel, Word, Access, PowerPoint and Outlook.
Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers (for company travel).
Strong expertise in utilization of Microsoft Office products with emphasis on Excel spreadsheet, Word & Outlook applications.
Knowledge and experience with database applications (preferred experience with Oracle, GP Dynamics, Essbase, etc.)
Strong understanding of generally accepted accounting principles and business concepts.
Advanced math skills.
Strong organizational skills (i.e., filing & retrieval of data).
Ability to apply logical thought processes, problem solve, and troubleshoot.
Excellent verbal and written communication skills.
Ability to effectively work with management team, District Administrators, personnel at all levels of the organization, and customers.
Subject matter expert resource and back-up for Operations Administrators in financial reporting, payroll reporting, service contracts, inventory, on-line data base reporting systems audits, fleet monitoring, accounts payable processes, etc.
Strong problem solving and analytical skills.
Must be able to perform repetitive tasks with a high level of attention to detail and accuracy.
Must be able to successfully track and complete multiple tasks with strict and sometimes simultaneous deadlines.
Must be able to properly set priorities, reprioritize as new demands arise, and maintain confidentiality.
Must be able to identify and adhere to expectations in an employee/employer relationship.
Ability to successfully perform the required and expected duties with minimal direct supervision.
Ability to prepare and make presentations.
Motivated, self-starter.
Attention to details, flexible work assignments and time management skills.
Ability to train other administrative personnel.
General office management and general business operations assignments.
Exercise of discretion and independent judgment with respect to matters of significance.
May be required to achieve and maintain certifications as required to perform job duties.
Must be able to perform all essential and marginal functions of the job.
Must be able to work with a team, take direction from management, adhere to required work schedules, focus attention on details, and follow work rules.
Ability to successfully perform multiple tasks with strict deadlines.
Ability to organize and prioritize daily work.

Nice To Haves

Bachelor’s degree from an accredited institution in Business/Accounting or a related discipline is preferred.
Knowledge of FERC accounting rules and GAAP
General understanding of LAN systems.
Accounting related certifications

Responsibilities

Performs financial accounting, administrative, and clerical functions including, but not limited to: budget assimilation & analysis expense reporting, cost variance tracking and analysis utilization & administration of budget & expense forecasting applications application of business administrative processes, policies, and procedures oversight of payroll time reporting processes & procedures accounts payable data entry processes procurement, inventory and other related processes and procedures
Develops and administers accounting reporting applications & departmental computer-based templates for financial data compilation and reporting, analysis, comparative benchmarking, and controls.
Assimilates budget data from field management team into consolidated work products for analysis and reporting.
Routine and special reporting to district, departmental, and business unit commercial accounting groups.
Researches and resolves expense and capital AFE accounting code issues, accounting code interpretations, and vendor/accounts payable invoice issues.
Leads District administrative personnel in consistent application of corporate administrative policies and procedures for accounts payable, payroll data entry, purchase orders, field procurement contracts, materials inventories, file systems, etc.
Oversee credit card expense coding and receipt review for departmental staff.
Set up new vendors.
Complete, monitor, and track Request for Material (RFM) or Request for Services (RFS) and Purchase Orders (PO).
Research Accounting coding issues and preparing correction requests.
Special assignments and/or projects as required.
Conducts random audits of field location business processes to assure administrative compliance with established policies and procedures.
Coordinates resource requirements for managerial meetings.
May process Tallgrass Employee Worker Compensation claims in coordination with corporate Human Resources
Deal with a wide variety of people with tact, courtesy, and professionalism.
Speak clearly, both in person and by telephone, using a high level of verbal skills and listen carefully.
Maintain a regular, dependable attendance and a consistently high level of performance.
Will work non-traditional hours as needed.
Maintain a high regard for personal safety, for the safety of company assets and employees, and the public.
Other daily, weekly, monthly, or special project duties as identified and defined.
Other duties as assigned.