Coordinator, Office of the CEO

Project Healthy Minds • New York, NY

15d • $70,000 - $85,000

About The Position

IN THE WORDS OF OUR FOUNDER & CEO:
Over the last decade, I’ve had the good fortune to get to work with extraordinary teams and incredibly talented people – the kind of people who inspire and push you to become a better version of yourself. Whether it was in the Obama White House at the National Economic Council or at BlackRock in the Vice Chairman or Global CMO’s office, I have always worked in the “front office” – working first as the young staffer then as the Chief of Staff for high-powered, talented, impactful leaders.

What I learned from all of those experiences is that when a leader finds the right right-hand, they are an unstoppable force of nature together. That’s who I am looking for in this role – someone who works hard and will get into the trenches with me, someone who has high EQ and is good at working with all of the different types of stakeholders that I interface with (from CEOs of big public companies to founders of startups that have become household names to celebrities to clinicians to my colleagues at work to external partners to the people we serve), someone who is smart and able to “connect the dots” across all of our work, someone who is incredibly organized and detail-oriented to help me run the Office of the CEO, someone who has a knack at anticipating needs and what will happen next, and someone who is just a joy to work with every day. Essentially, I am looking for a partner-in-crime as we build and scale Project Healthy Minds.

Beyond all of the “normal” reasons for why you should work with me and our team, what I hope this role offers to you is a few things:

I think you’ll learn and grow at a faster pace than any other role you’ve had in the past – learning about building a startup, learning about harnessing technology to solve a massive social problem, learning about the media and entertainment industry and how deep partnerships are built and nurtured, learning about how to partner with scientists and clinicians to translate the best of the medical world into technology products that can make a difference in people’s lives, building a vibrant community of leaders and philanthropists who all support a non-profit, learning how to drive public policy change by working with stakeholders in the policy world and learning about how make mental health the next big issue for CEOs and corporations.

I think it’ll be deeply meaningful and purposeful work – you will be at the epicenter of pioneering a new model for what a non-profit can look like, how it can operate like a tech company, and the kind of impact it can have in the world.

I think it’ll be the ride of a lifetime – getting to work with some of the most talented, genuinely interesting, and fun colleagues I’ve ever had the pleasure to work with in my career.

WHAT WE'RE LOOKING FOR:
The Coordinator, Office of the CEO supports the Founder & CEO and the Associate in the Office of the CEO in running the Office of the CEO. This role serves as the CEO’s left arm, providing dynamic support across research, strategy, project management, communications, and operations.

This role sits at the center of the company’s decision-making engine and the Coordinator plays a central role in preparing briefings, driving strategic projects, managing information flow, working with colleagues across the Project Healthy Minds team and with external stakeholders, and serving as a representative of the CEO in both internal and external contexts. This role requires strong judgment, discretion, and the ability to operate across a wide range of stakeholders, including the Board of Directors, Advisory Council, major donors, senior leaders, and external partners.

The role is intentionally structured as a training ground for future leadership positions within the Office of the CEO and/or other areas of the organization, offering exposure to strategic decision-making, cross-functional collaboration, and executive-level processes.

Requirements

• A proactive self-starter – You are a fast learner, have high EQ, have an uncanny ability to anticipate what is needed, and you don’t wait for someone else to ask you to do something; you beat everyone else to getting it done.
• A lifetime learner – You identify as a critical thinker and deep listener. You’re eager to ask questions, research new topics, and apply learnings skillfully.
• Detail-oriented – When it comes to your work, you are hyper-organized with keen attention to detail.
• An operations guru– You love creating efficient processes, building new ways of working, and ensuring that teams are working in as effective and efficient a manner as possible.
• A multitasker – You are a strong project manager who can move back and forth between different projects while prioritizing effectively.
• A thoughtful writer – Ideally, you have written for executives or other principals, and so you understand how to write in someone’s voice and style.
• A strong communicator – Building relationships is one of your core competencies. You care about delivering top-notch customer service and teamwork, and demonstrating that you care about supporting all stakeholders’ needs.
• Collaborative – No task is too big or too small. You thrive in an entrepreneurial fast-paced environment and know when to take ownership and when to ask for help.
• Adaptable – You are highly comfortable in a changing environment.
• Trustworthy– You have a proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of professionalism.
• Mission-driven – You are passionate about our work and eager to build something brand new in the mental health non-profit space.
• Experienced – Bachelor’s degree and at least 2 years of experience preferred.

Responsibilities

• Take the lead on special projects that are often cross-functional, high-visibility, and deeply strategic to the growth of Project Healthy Minds
• Translate early-stage or abstract direction into clear, structured, high-quality outputs, driving execution through executive-ready decks, briefs, and materials in partnership with the Founder & CEO and the Associate, Office of the CEO
• Manage project timelines, trackers, and deliverables to ensure work moves forward on schedule
• Proactively flag risks, gaps, dependencies, and open questions to maintain momentum and quality
• Conduct targeted research in support of Office of the CEO priorities, including (1) background research for meetings with senior leaders, partners, donors, and external stakeholders, (2) stakeholder and organization mapping to inform engagement strategy, and (3) synthesis of inputs from internal teams into a cohesive point of view
• Prepare briefing materials and meeting prep in partnership with the Associate, Office of the CEO, including (1) concise meeting briefs and pre-reads, (2) relevant background context and key talking points, and (3) summaries of risks, open questions, and recommended next steps
• Build substantive first drafts of Office of the CEO materials, such as (1) decks, one-pagers, and written summaries for internal and external meetings, (2) draft correspondence on behalf of the CEO, and (3) initial frameworks and structures that can be refined through strategic review
• Drive cross-functional readiness for Board and Committee meetings, ensuring teams are aligned, materials are complete, and deliverables meet executive-level standards
• Coordinate inputs, deadlines, and materials in partnership with the Associate, Office of the CEO
• Package CEO-ready and Board-ready materials in a clear, organized, and timely manner
• Maintain version control and documentation to support efficient review and decision-making
• Manage scheduling, calendars, and coordination in support of the Office of the CEO
• Prepare agendas, capture meeting notes, and track follow-ups
• Triage and route internal and external requests appropriately
• Support travel planning, expense processing, and office logistics as needed
• Maintain Office of the CEO systems, trackers, and documentation to ensure continuity and visibility
• The Coordinator, Office of the CEO role is designed as a foundational front-office role, offering hands-on exposure to (1) strategic projects and executive-level work, (2) cross-functional leadership and decision-making, and (3) Board and senior leadership processes
• With strong performance, this role can evolve into expanded responsibility within the Office of the CEO (including progression to Associate-level roles) or into leadership positions across other areas of Project Healthy Minds.

Benefits

• Competitive compensation
• Competitive medical, dental, and vision benefits
• Paid holidays and generous PTO
• Short-term and long-term disability
• Life insurance
• Spring Health mental healthcare
• Commuter benefits
• Perks at Work
• Experience joining a dynamic start-up environment that is re-writing the playbook for social change in the mental health tech space
• Benefits of joining a close-knit, highly-motivated team with mentorship opportunities from founding leaders, Advisors, and Board members
• Learning & Development opportunities, including free MasterClass subscriptions
• Opportunity to attend inspiring experiences and events with thought leaders, business executives, and iconic speakers across a range of industries
• And more (just ask!)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level