Coordinator of the Center for Writing Excellence

Baylor University • Waco, TX

11h • Onsite

About The Position

Baylor University is seeking a Coordinator of the Center for Writing Excellence. The Coordinator of the Center for Writing Excellence (CWE) reports to the Managing Director and works closely with the DUW (Division of Undergraduate Writing) Director and Assistant Director, and DGW (Division of Graduate Writing) Director to oversee the CWE’s day-to-day operations. Responsibilities include supervising approximately 20 CWE student staff; coordinating student employee schedules; managing WCOnline; and collecting assessment data. This is a full-time, 40-hour per week, in-person position.

A Bachelor's degree and less than a year of relevant work experience required. A Bachelor’s degree and one year of relevant work experience are preferred. Additional education or experience may be considered in lieu of one another.

Requirements

• A Bachelor's degree and less than a year of relevant work experience required
• All applicants must be currently authorized to work in the United States on a full-time basis.

Nice To Haves

• A Bachelor’s degree and one year of relevant work experience are preferred.
• Additional education or experience may be considered in lieu of one another.

Responsibilities

• Oversee daily operations and workflow of the CWE
• Create OA and DUW student staff schedules for fall, spring, and summer, including Tutoring Writing students
• Manage and track DUW and Office Assistant time-off requests and missed work
• Manage hiring and onboarding for student employees, including requisitions, applications, interviews, and additional stipend requests
• Utilize Ignite for administrative, financial, and procurement tasks
• Submit personnel-related forms to Student Employment to maintain records
• Maintain and update CWE staff lists
• Manage WCOnline, WCOnline and Box administrative permissions, the CWE email account, and DUW and Office Assistant communication channels (i.e., Teams)
• Attend CWE leadership team meetings
• Collaborate with CWE Leadership Team to draft and update policies
• Make purchases and track expenses
• Coordinate logistics for CWE events (room reservations, calendar invites, catering)
• Maintain the CWE’s physical space, including the storage closet
• Participate in department, college, and university professional development sessions and meetings
• Organize and share DUW appointment data and share with campus partners
• Supervise student employees working in the Division of Undergraduate Writing and the Center for Writing Excellence, coordinating with the CWE Leadership Team, Student Employment, and Human Resources as needed
• Train new Office Assistants and plan ongoing professional development for them
• Review and approve student worker timecards and balance graduate student worker hours
• Manage student employee leaves of absence
• Monitor missing consultation notes and ensure timely upload by employees
• Supervise student employees in the DUW during the intersessions (Summer, Wintermester, Minimester)
• Collect and organize WCOnline data and statistics each semester and share with CWE Leadership Team members
• Download and share client feedback with consultants and CWE directors
• Analyze WCOnline and client feedback data to inform program improvements and staff development
• Submit news items to Baylor News Digest
• Send WCOnline mass emails
• Order promotional and branded products as needed
• Participate in outreach events during the intersessions and as needed during the academic year
• Perform all other duties as assigned to support Baylor’s mission
• Ability to comply with university policies
• Maintain regular and punctual attendance

Benefits

• eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees