Coordinator of Administrative & Business Operations

University of Tulsa•Tulsa, OK

About The Position

The Coordinator of Administrative and Business Operations plays a critical role in the success of the Athletics Department by providing high-level operational support, managing department-wide initiatives, and ensuring the efficiency of administrative and business processes. This position operates with a high degree of independence, overseeing projects, implementing solutions, and managing personnel within the Administration Pathway, including two student workers. The ideal candidate will be a proactive problem solver with strong leadership skills, capable of balancing administrative coordination, financial operations, and strategic project management.

Requirements

Bachelor’s degree or equivalent combination of education and experience.
Demonstrated experience in independently managing projects, overseeing personnel, or implementing process improvements.
Strong organizational skills with the ability to prioritize multiple initiatives and work with minimal supervision.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and financial management tools.
Excellent verbal and written communication skills, with experience in executive-level correspondence.
Ability to handle confidential information with professionalism and discretion.

Nice To Haves

Experience in a business operations or administrative leadership role within collegiate athletics or higher education.
Familiarity with financial systems, expense management software, and purchasing protocols.
Knowledge of NCAA regulations and athletics administration processes.

Responsibilities

Independently oversee the Administration Pathway, supervising and mentoring student workers to support department operations.
Serve as the primary operations liaison between the Athletics Administration and various university departments, staff, and external partners, ensuring seamless communication, coordination and execution on projects.
Develop and implement administrative processes to improve efficiency and effectiveness across the department.
Manage and execute high-priority projects and initiatives on behalf of senior leadership, ensuring timely completion and alignment with departmental goals.
Exercise discretion and independent judgment in handling confidential personnel and operational matters and making administrative decisions.
Provide high-level executive support to the Athletics Director and Deputy Athletics Director, including managing schedules, preparing reports, and coordinating key initiatives.
Coordinate and execute logistics for department-wide meetings, events, and strategic planning sessions.
Draft correspondence, presentations, and executive-level materials that contribute to department-wide decision-making.
Lead efforts on developing, organizing and executing projects that arise from the Administration Office including, but not limited to areas such as Name Image and Likeness (NIL), Human Resources initiatives, Student-Athlete Revenue Sharing, Student Athlete Awards and Recognitions, etc.
Work independently with the Chief Financial Officer (CFO) to oversee critical business functions, including budget tracking, purchase order management, and financial compliance across the Athletics Department.
Review and approve expense reports, ensuring adherence to university policies and efficient use of departmental funds.
Generate, analyze, and present financial and operational reports that support data-driven decision-making for the CFO and the Director of Athletics.
Lead operational improvements within the Athletics Business Office by implementing streamlined processes and technology-driven solutions.