Coordinator, National Teams

USA Lacrosse • Sparks, MD

8d • $18 - $20 • Hybrid

About The Position

USA Lacrosse is looking for a Coordinator, National Teams to join the High Performance Department to provide administrative, logistical, and operational support for our National Teams and the Center for Sport Science & Safety. You will get to work alongside the Managers for our Women's and Men's National Teams and will do things like coordinate National Team travel logistics for athletes, coaches, and staff, maintain apparel and equipment inventory, provide special event support, and work on other special projects to support the team. You will collaborate and interact with our National Team athletes, coaches, and staff, as well as multiple departments within USA Lacrosse to ensure our National Teams have an exceptional experience and can focus on competing at a high-performance level. If you’re detail oriented, solution driven, and constantly strive for excellence, this role could be a great fit. You’ll join a talented, dedicated team that is passionate about supporting our National Teams and advancing the sport of lacrosse.

Requirements

• One (1) to three (3) years of administrative or operations experience in event planning and/or sports operations/management.
• Intermediate computer skills, including working knowledge of Microsoft 365 products, including Teams, Outlook, Word, Excel, and PowerPoint.
• Strong organizational skills, attention to detail, follow up/through skills, and ability to meet deadlines.
• Excellent communication skills, including written, verbal, and interpersonal.
• Ability to exercise the appropriate level of discretion and judgement with the capability to maintain confidentiality of sensitive and proprietary information and materials.
• Enthusiastic go-getter with a "roll up your sleeves" and "get it done" attitude.
• Ability to work both independently and as part of a collaborative team in a fast-paced, dynamic environment with ability to pivot with changing priorities.
• Comfortable guiding others and giving directions in an event setting.
• Ability to be flexible with work schedule, including availability to work nights and weekends based on event needs. This will include some overnight travel for National Teams events.
• Willingness to learn about the sport of lacrosse and appreciate the need to develop, grow, and fuel the growth of the sport with diversity, equity, and inclusion in mind.
• Ability to align with USA Lacrosse's Mission, Vision, and Values to support our initiatives and organizational goals.

Nice To Haves

• Previous lacrosse experience and/or knowledge of the sport and/or knowledge and understanding of team sports preferred.
• Knowledge and/or experience working for a non-profit a plus.
• Knowledge of Teamworks, Salesforce, and Hudl a plus and/or the aptitude to learn new programs and applications.

Responsibilities

• Provides administrative, logistical, and operational support to assist the National Teams and Center for Sport Science & Safety. This includes, but is not limited to, responding to inquiries and handling business correspondence (via phone, email, and mail) and involving necessary internal and external constituents to obtain information and/or escalate matters as appropriate.
• Assists with maintaining the National Teams department calendar, scheduling meetings, and assisting with event planning, including arrangements for meal preparation, location logistics, etc. This includes working with USA Lacrosse's travel agency to coordinate necessary travel for our National Teams.
• Maintains and implements systems to optimize communication within the department, including, but not limited to, following established standard operating procedures (SOP's) and making recommendations for enhancements to departmental processes. This includes managing project planning and tasks using Teamworks, Salesforce, and Hudl.
• Oversee and manages online processes for event registrations, creates and formats documents, and executes necessary National Team event mailings.
• Attends meetings, prepares internal support materials, and takes meeting minutes.
• Tracks and maintains inventory of National Team equipment, apparel, and supplies, including ad hoc updates as shipments arrive, pre- and post-event inventory counts, and ongoing year-round monitoring.
• Maintains accurate budget documentation through preparing reimbursements, check requests forms, and invoices in relation to National Team travel and event expenses.
• Provides onsite event management and oversight for assigned National Team events, including troubleshooting and resolving issues in real time and/or escalating to the appropriate parties as needed.
• Coordinates post-event surveys and data collection to be used to evaluate National Team events and make data-driven business decisions.

Benefits

• Medical, Dental, and Vision insurance, offering multiple options for Medical and Dental (eligible the first of the month following 30 days of employment).
• Company paid life and AD&D at one time an employee’s salary up to $50,000 and company paid long term disability (LTD) at one year of employment.
• 403(b) retirement plan (eligible upon hire), including a 4% employer contribution at one year of employment.
• Generous PTO, company paid holidays, bereavement, jury duty, and parental and maternity leave.
• Additional voluntary insurance options, such as supplemental benefits through Colonial and Nationwide pet insurance.
• Discounts on USA Lacrosse merchandise.
• Free parking and access to a free onsite gym at the HQ office.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed