Coordinator, National Geographic Brand & Franchise Management
About The Position
The National Geographic Brand & Franchise Management team is seeking a dynamic Coordinator to provide team-wide support and manage administrative duties for the SVP of Brand & Franchise Management. As the Coordinator, the ideal candidate must be accustomed to supporting high-level executives and manage multiple administrative tasks simultaneously in a fast-paced, often changing environment. This role will require you to build collaborative relationships across the National Geographic organization, and the broader Walt Disney Company organization to effectively execute cross-functional projects. All administrative duties require a high level of integrity and discretion in handling confidential information. We are seeking candidates who are self-starters able to anticipate needs, offer creativity to initiate enhancements and maximize work products, drive work products, showcase action-oriented follow-through, master technology and a variety of computer programs.
Requirements
- 2 + years administrative experience supporting a senior level executive (marketing or media environment preferred).
- Excellent written and verbal communication skills, including deck preparation
- Strong interpersonal and relationship building skills to instill trust and confidence.
- Strong computer proficiency in Apple Keynote, Microsoft Applications (Outlook, Word, Excel, PowerPoint), and Teams.
- Ability to multitask and prioritize, independently managing and disseminating a variety of assignments punctually and efficiently.
- Candidates must be onsite four days per week and reside within commuting distance to one of our headquarters in Washington, D.C., New York, NY, or Burbank.
- Thrive in a fast-paced environment with strong organizational skills, precise attention to detail, and commitment to consistent follow-through.
- Self-starter who has a bias for action and proactive problem solves.
- Demonstrate professionalism and the ability to maintain the highest level of confidentiality.
- Collaborative working style and strong people skills, partnering with key stakeholders at all levels of the organization.
- Maintain a positive, professional demeanor under pressure.
- Ability to anticipate the executive’s needs and effectively handle frequently changing priorities.
- Applies good instincts and judgement navigating complex situations and environments.
Nice To Haves
- 3+ years prior experience supporting senior-level executives in a corporate environment, entertainment.
- Knowledge of Workday and SAP Concur.
Responsibilities
- Provide overall administrative support for a high-level executive including but not limited to the following areas Executive Administration & Office Management: Manage and maintain the SVP’s calendar.
- Coordinate and confirm all calendar matters, including internal and external meetings, establishing conference calls, and coordinating meetings over multiple time zones.
- Manage all worldwide travel arrangements and trip tracking/oversight (itineraries, flight, hotel, car, meeting coordination) and all related expense management via Concur.
- Prepare, manage, and file confidential memos, business updates, meeting notes.
- Perform daily miscellaneous errands in the office as needed
- Prepare, manage, and execute any weekly or monthly reports as requested by other executive offices.
- Ordering and coordinating gifts for special occasions or events.
- Be a value-add to a positive team atmosphere including occasional social gatherings (internal/external) and be a positive impact on overall company culture.
- Leading planning and preparation for key team weekly meetings including agenda creation and collating notes to identify key action items
- Contributing as a thought-leader to the improvement of the team’s operational rhythm and processes Basic Brand & Franchise Team Support: Support the administration and coordination of select projects:
- Assisting in the preparation and organization reports and tracking documents
- Support internal communications with cross-functional teams and stakeholders for brand projects and initiatives
- Demonstrate initiative, identifying opportunities to increase the impact of activity
- Contribute to brainstorming, ideation and creative development
- Support preparation of strategy briefs, presentations, and brand documentation.
- Help coordinate planning across Consumer Products, Publishing, Travel & Expeditions, and Disney Parks.
- Assist with toolkit development for internal and external partners.
- Monitor brand consistency across channels and support creative reviews.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
