Coordinator, Music Budgets & Student Services

Florida Gulf Coast University•Lexington, MA

About The Position

Typical duties may include but are not limited to: Processes scholarships as directed by the BSM Director and/or Assistant Director, coordinating with students, Financial Aid, and the FGCU Foundation to ensure accurate and timely awards. Monitors and manages program expenses, budgets, and financial operations across Foundation, E&G, and auxiliary funding sources. Oversees budget-related activities including accounts payable, accounts receivable, reconciliations, and financial reporting. Collaborates with department administrators on OPS, general expense, and travel budgets to ensure compliance with university policies. Assists with purchasing processes, staffing coordination, OPS hires, and period activity pay. Reviews, prepares, and submits reimbursement requests in accordance with established policies and timelines. Supports student-facing scholarship communications and processes related to auditions, awards, and enrollment confirmations. Maintains accurate student records and reports related to scholarships, enrollment, and program requirements. Assists with required paperwork and coordination for international students in collaboration with appropriate university offices. Assists with the coordination and administration of student auditions, including scheduling, communications, and follow-up. Serves as a liaison with faculty regarding student auditions and scholarship outcomes tied to audition results. Maintains and updates the Accepted Students website and related communications to ensure timely, accurate, and student-centered information. Assists with the preparation, maintenance, and submission of NASM accreditation forms, data collection, and required reports. Supports accurate documentation and reporting for accreditation, audits, and program review requirements. Other Duties: Performs other job-related duties as assigned in support of the mission and operations of the Bower School of Music & the Arts.

Requirements

This position requires either six years of directly related full-time experience or, as an alternative, a Bachelor’s degree from an accredited institution in an appropriate area of specialization and two years of full-time experience directly related to the job functions.
Experience with computer systems and proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
Any appropriate combination of relevant education, experience, and/or certifications may be considered.
Knowledge of policies, procedures, and regulations pertaining to the position.
Knowledge of budget management, financial tracking, reconciliations, and reporting practices.
Knowledge of purchasing, accounts payable/receivable, OPS hiring, and payroll-related processes.
Skill in organizing resources and establishing priorities.
Skill in maintaining accurate databases, records, and reports.
Skill in website content maintenance and student-facing communications.
Skill in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Strong interpersonal skills and ability to deal effectively in a team environment.
Advanced verbal and written communication skills and the ability to present effectively to small and large groups.
Ability to understand, interpret, apply, and explain personnel policies and procedures.
Ability to manage and coordinate assignments to meet deadlines.
Ability to work independently to complete assignments.
Ability to provide professional customer service.

Nice To Haves

Master's Degree from an accredited institution in an appropriate area of specialization.

Responsibilities

Processes scholarships as directed by the BSM Director and/or Assistant Director
Monitors and manages program expenses, budgets, and financial operations across Foundation, E&G, and auxiliary funding sources
Oversees budget-related activities including accounts payable, accounts receivable, reconciliations, and financial reporting
Collaborates with department administrators on OPS, general expense, and travel budgets to ensure compliance with university policies
Assists with purchasing processes, staffing coordination, OPS hires, and period activity pay
Reviews, prepares, and submits reimbursement requests in accordance with established policies and timelines
Supports student-facing scholarship communications and processes related to auditions, awards, and enrollment confirmations
Maintains accurate student records and reports related to scholarships, enrollment, and program requirements
Assists with required paperwork and coordination for international students in collaboration with appropriate university offices
Assists with the coordination and administration of student auditions, including scheduling, communications, and follow-up
Serves as a liaison with faculty regarding student auditions and scholarship outcomes tied to audition results
Maintains and updates the Accepted Students website and related communications to ensure timely, accurate, and student-centered information
Assists with the preparation, maintenance, and submission of NASM accreditation forms, data collection, and required reports
Supports accurate documentation and reporting for accreditation, audits, and program review requirements
Performs other job-related duties as assigned in support of the mission and operations of the Bower School of Music & the Arts