Coordinator, Major Events - Atlanta United

AMB Group, LLC•Atlanta, GA

19h•Onsite

About The Position

The Event Coordinator, Major Events’ primary responsibility is to serve as the lead coordinator for Blank Family of Business internal events in addition to a select number of Major Events. The Event Coordinator will assist the Event Managers with the planning and execution of Atlanta United Soccer Matches and other major events. In addition, this position will also include various administrative duties as needed. The Event Coordinator will report to the Manager Major Events – Atlanta United.

Requirements

Bachelor’s Degree required, preferably in facility or event management
One to three years event coordination experience, preferably with a sports or multi-use facility.
Proficient in Microsoft office applications and word processing, spreadsheets, database, presentation, internet software
Excellent interpersonal, verbal and written communication skills, ability to communicate effectively at all levels both internally and externally
Ability to simultaneously manage a high level of detail across multiple projects
Able to demonstrate flexibility and quickly adapt to changes while maintaining high levels of productivity and effectiveness under pressure
Able to balance internal priorities with client expectations
Able to work late nights, early mornings, weekends and holidays
Able to work indoors and outdoors, lift lifting and long periods of walking and standing

Nice To Haves

Experience may include completed internship(s) within the fields of facility/event management or hospitality
Previous work with an event booking software a plus

Responsibilities

Serve as the lead contact and liaison during the planning and execution of assigned internal events, including but not limited to internal communication, budgets, vendor and supplier relationships, site visits. The Event Coordinator will also serve as the lead contact and liaison for a select number of major events
Assist Managers with the execution of their assigned Major Events
Work with clients to understand their needs, collaborating with internal staff to develop detailed event plans and outlines.
At the direction of the Manager, oversee event specifics with all departments and vendors, clearly communicating the clients’ objectives and planning details regarding schedules, staffing, equipment rentals, etc. including Conversion, Housekeeping, Engineering, Levy, Security, Medical, Production, IT and Parking
Schedule and lead pre-event meetings for assigned major events to include all pertinent internal departments and external partners.
Schedule and/or assist with after action meetings post event
Coordinate with event planners to understand event requirements for move-in/event/move-out in regards to ensuring the appropriate days/times are allocated on the stadium calendar.
Prepare and assist with the preparation of all event related estimates and final settlements with the finance department
Ensure the event elements of the contract are accurately executed and the equipment, physical set-up and personnel provided meet the requirements of the event, including the load-in and load-out of events as well as the arrival and departure of equipment and staging for the events
Identify operational challenges associated with his/her group and determines how to best work with stadium departments and the client to solve these challenges and/or develop alternative solutions
Participates in client site visits and walkthroughs
Establish and maintain relationships with clients, vendors, contractors and all key internal and external key stakeholders
Assist with the preparation and filing of post event notes
Performs other duties as assigned to meet stadium, event, department and business needs
Embrace and practice our 6 Core Values: Put People First, Listen and Respond, Include Everyone, Innovate Continuously, Lead by Example, Give Back to Others