Coordinator, IT, Project Management

STENA•San Antonio, FL

1d•Hybrid

About The Position

Are you a detail‑driven, tech‑savvy project professional who thrives in a fast‑paced, collaborative environment? Do you love keeping complex initiatives organized and moving forward? If you're passionate about making an impact and ready for your next big challenge—we want to meet you! We’re looking for a Senior IT Project Coordinator who will play a critical role in supporting high‑visibility IT initiatives across the enterprise. You’ll partner with project managers, technical teams, business stakeholders, and vendors to keep projects on track, organized, documented, properly resourced and delivered with excellence. This is your opportunity to work at scale, sharpen your project management craft, and contribute to technology efforts that shape the future of how we work as an organization. Reporting to the Information Technology Governance, Risk, and Compliance Director the Senior The Senior IT Project Coordinator supports the successful planning, execution, and delivery of IT projects by providing advanced coordination, documentation, reporting, and communication support. This role partners with project managers, technical teams, business stakeholders, and vendors to keep projects on track, aligned with organizational standards, and delivering expected outcomes. You will coordinate cross‑functional teams, manage schedules, track progress, and help identify risks early to ensure projects meet timelines, budgets, and quality requirements. As a senior team member, you will also mentor junior coordinators, lead cross‑functional administrative processes, and manage smaller project efforts with minimal oversight.

Requirements

Bachelor’s degree in a related field (Information Systems, Business, IT Management, Technical Writing)
4+ years of experience coordinating IT projects at the enterprise level
Strong understanding of IT project lifecycles, Agile or Waterfall methodologies
Excellent communication skills—written, verbal, and visual
Experience with documentation, budgeting, procurement, and vendor management
A proactive, hyper-organized mindset with a knack for anticipating needs
Experience with common project tools (MS Project, Jira, Smartsheet, SharePoint, Teams)
Can do attitude with a desire to see projects through to acceptance with an eye toward continuous improvement and positive change.
Qualify as a US Person as defined by 22 C.F.R. §120.62, includes U.S. citizens, U.S. nationals, individuals lawfully admitted for permanent residence (green card holders), and individuals granted asylum or refugee status in the United States.

Nice To Haves

CAPM, CSM, or PMP‑track certification

Responsibilities

Use enterprise tools such as Jira to create, track, and update project and support work.
Coordinate resource, project, and portfolio management activities, including monitoring progress, resolving blockers, optimizing workflows, and supporting Agile and Lean adoption.
Facilitate Scrum‑based events, quarterly planning, stakeholder reviews, and project onboarding (charters, milestones, success criteria, and post‑project reviews).
Support IT team leads with budgeting, procurement, vendor coordination, and operational tasks.
Ensure clear communication and timely deliverables by coordinating project activities across all stakeholders.
Maintain project documentation—schedules, reports, procedures—in alignment with corporate standards.
Collaborate across departments to ensure integrated project execution.
Track project performance, prepare status updates, and support risk identification and mitigation.
Organize project meetings, prepare agendas, capture minutes, and follow up on actions.
Ensure adherence to safety, health, environmental, and administrative requirements.
Facilitate communication and coordination with vendors as needed.