Coordinator III - Chief Technology Officer

Fort Worth Independent School District•Fort Worth, TX

55d

About The Position

Provides professional support to the division by performing complex and diverse duties related to administrative functions. Assists Chief Technology Officer in overseeing, organizing, planning, implementing, and monitoring the operation of all components, goals, and functions for the Division of Technology. Performs administrative duties so that the office operates efficiently and runs smoothly; assures discreet handling of all business. Conducts, organizes, and coordinates the office's administrative duties and events, including the office's workflow and staff utilization. Serves as a point of contact in the absence of Division of Technology leadership.

Requirements

Knowledge of best practices in administration and program management.
Knowledge of data information systems, data analysis and the formulation of action plans.
Knowledge of Correct English usage, grammar, spelling, punctuation, and vocabulary.
Knowledge of school operations.
Skill at the intermediate level, working with Microsoft Office 365, especially Outlook, PowerPoint, and Word.
Skill in providing exceptional service to both internal and external customers.
Skill in written and oral communication skills including ability to interact with and influence all levels of central office and campus staff as well as parents.
Skill in researching and writing, with a strong knowledge of business correspondence formatting, including language, grammar, and punctuation.
Ability to handle difficult and stressful situations with professional composure.
Ability to exercise discretion regarding matters of a sensitive or confidential nature.
Ability to organize and coordinate work, including maintaining attention to details and quality, and prioritize work while meeting multiple deadlines.
Ability to prepare oral or written communications, such as presentations, reports, memoranda, letters, grant proposals, curriculum documents, etc.
Ability to organize multiple tasks and conflicting time constraints.
Ability to engage in self-evaluation with regard to performance and professional growth.
Ability to establish and maintain cooperative working relationships with students, staff, parents, community and others contacted in the course of work.
Bachelor's degree from accredited college or university required
5 years' professional experience in related area.

Nice To Haves

Master's degree in a relevant field preferred.

Responsibilities

Coordinates work with office staff, coordinates and maintains effective office procedures, efficient workflow, and provides work direction.
Provides advice and guidance to staff with respect to administrative procedures, processes, and practices; serves as liaison with other central office departments as necessary.
Prepares presentations and reports using PowerPoint, Excel, and other software as appropriate for meetings and presentations to the Board.
Provides information to District personnel, community groups, educational agencies, and the public concerning District policies and procedures.
Initiates and prepares correspondence and reports; reviews and monitors reports submitted by departmental personnel for action, correlates and edits materials submitted by others as needed.
Provides research assistance for employee grievances, open records requests, or other personnel matters.
Maintains physical and computerized departmental files.
Performs actions authorized during the absence of the Chief and uses initiative and judgment to see that matters requiring attention are referred to delegated authority.
Assists the Chief and Division of Technology leadership team with departmental programs and projects.
Plans, coordinates, collaborates, develops, and designs special projects including preparing drafts and finalizing documents, maintaining files and data bases, meeting with committee members, preparing agenda items for submission to the Board for approval, arranging printing and conversion for distribution and posting on the Districts website.
Develops short- and long-range plans of projects to be addressed including anticipated deliverables and timelines.
Receives project documents and compiles a detailed summary that may include a project plan, target date, assigned responsibilities, and takes appropriates steps to ensure the project stays on task through implementation and/or delivery.
Reviews project proposals with leadership to determine proper lead time, funding and procurement needs/limitations, procedures for accomplishing project, staffing or resource needs, and planning for communications and project launch.
Facilitates teams or works independently in identifying project opportunities, resources, and/or threats to timelines and objectives.
Assesses the sensitivity and public visibility of projects, and considers other factors which may influence the project plan, communication plan, and project implementation.
Recommends steering committee members for projects as needed, and identifies which projects are ideal for working with a steering committee, and/or would benefit from leadership support.
Monitors progress of project tasks and timelines, keeps project teams apprised of meetings, agendas, and tracks decisions required and decisions made.
Supports the development of effective and efficient key performance indicators and data collection processes that provide a record of baseline measures and tracks longitudinal trends.
Assists Chief and Division of Technology leadership team with the successful collection and submission of data.
Monitors progress toward program goals and gathers other significant data relevant to the success of initiatives or programs for Division of Technology when applicable.
Meets regularly with staff to analyze and interpret data and to coordinate department activities.
Communicates with supervisor on a regular basis concerning key issues and current projects related to schools and the department.
Monitors federal and state compliance requirements and regulations pertaining to technology.
Attends planning meetings and works with assigned committees to identify and serve the needs of the District.
Provides regular updates of program activities and services to appropriate audiences.
Collaborates with District departments to coordinate and implement programs that support the special needs of all student populations.
Continues to acquire professional knowledge and learn of current developments in the educational field by attending seminars, workshops or professional meetings, or by conducting research.
Performs preventive maintenance on tools and equipment and ensures equipment is in safe operating condition.
Follows established safety procedures and techniques to perform job duties including lifting and climbing; operates tools and equipment according to established safety procedures.
Corrects unsafe conditions in work area and promptly reports any conditions that are not immediately correctable to supervisor.
All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.
Exhibits high professionalism, standards of conduct and work ethic.
Demonstrates high quality customer service; builds rapport/relationship with the consumer.
Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.
Performs all job-related duties as assigned and in accordance with Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.