Coordinator II, Anesthesiology Administration (Onsite)

University of Texas Medical Branch (UTMB) • Galveston, TX

7d • Onsite

About The Position

To manage activities for a project or program.

Requirements

• Associate's degree or equivalent
• 3 years related experience

Nice To Haves

• Knowledge and experience working in POWER.
• Experience providing faculty and administrative support.
• Knowledge and experience with Microsoft Office, including but not limited to: Outlook, Word, Excel, and PowerPoint.
• Familiar with Kronos Timekeeping System, and QGenda. (Regarding schedule & moonlighting tracking.)
• Strong organizational skills.
• Possess excellent verbal, written, organizational, and interpersonal skills.
• Ability to multi-task to support diverse areas within the administrative team.
• Experience working in a team environment.

Responsibilities

• Coordinate and process house staff travel arrangements and reimbursements, as well as non-PO vouchers, purchase orders, and internal billing requests, ensuring compliance with current UTMB Guidelines. (house staff leave request, travel & reimbursement, RFDF maintenance, book & supply orders)
• Work in tandem with other department personnel and provide coverage for other departmental areas, daily.
• Performs routine administrative tasks as assigned. Examples may include ordering supplies, processing invoices, filing reports, managing special projects, making copies, filing, answering phone calls, etc. (filing system maintenance for applicants, current & archived house staff; Simulation Center coordination & scheduling; AMCOM, TrueLearn, ANES Toolbox & TEDR death registry maintenance, maintaining current house staff related posters and announcements throughout dept)
• Composes correspondence and memoranda in appropriate business letter format including proofreading all completed assignments for grammar, format, and structure. (taking minutes for PEEC/CCC meetings)
• Answers phones and responds to correspondence.
• Interprets and executes rules, regulations, and policies, as applicable, and adheres to internal controls established by Department. (schedule & moonlighting tracking, ACLS/BLS tracking for house staff)
• Works cooperatively and collaboratively with Department leadership and staff to create a high-functioning team that sets and achieves goals.
• Supports the Department by performing all other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees