Coordinator I Billing
About The Position
Billing Coordinator will be responsible for customer invoicing activities in support of construction and maintenance type projects in the Communications Line of Business within the Utilities Segment. This role will closely support the Operations Leadership and Project Management team with direct reporting line to the Billing Supervisor. Primary responsibilities include review, preparation, and timely submission of customer invoices via customer portal or email, entry of AR invoices into an ERP accounting system, as well as active involvement with analysis of unbilled work and accounts receivable to ensure each work order is paid on time and in full. The ideal candidate will have attention to detail, excellent organizational and communication skills, and ability to work independently and as part of a team.
Requirements
- Associate degree in Accounting preferred
- Minimum of 2-3 years of experience in project or construction type billing
- Ability to manage multiple priorities and meet deadlines
- High degree of accuracy, attention to detail, excellent communication skills
- Intermediate proficiency with Microsoft Excel
- Experience with billing in ERP financial systems, such as SAP, JD Edwards, Viewpoint Vista or similar systems
Responsibilities
- Review support documents and prepare invoices for construction and maintenance type projects, ensuring accuracy and completeness of billing data
- Invoice entry into Viewpoint Vista following established guidelines and procedures to ensure compliance with company policies and SOX controls
- Timely submission of invoices to customer via customer portal or email transmission
- Monitor and follow up on outstanding invoices, ensuring timely payment from customers
- Respond to client inquiries regarding billing and payment
- Resolve billing issues, discrepancies, and rejected invoices in a timely manner by communicating with customers and internal stakeholder
- Continuous interaction with mid-level and senior leadership
- Collaboration with project managers, operations team, and Finance management
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
5,001-10,000 employees
