Coordinator, Home & Accessories

Tiffany & Co.•New York, NY

61d•$30 - $41

About The Position

The Coordinator, Home & Accessories will provide high-level administrative and operational support to the Vice President, Home and Accessories, Collaborations and Licenses and department needs. This role support daily office operations, meeting preparation, ensuring smooth communication and organization across all functions of the department. This role will focus on combining administrative excellence with project management and coordination skills.

Requirements

Prior administrative experience with exceptional interpersonal skills, business writing & verbal communication skills.
At least 2+ years of administrative experience supporting a team and senior level executives in a fast-paced environment.
Proven mastery in Microsoft Office Applications with emphasis on PowerPoint and Excel.
Must be deadline driven with flexibility and superior organizational skills.
Deadline-driven, flexible, highly organized, and self-sufficient with strong problem-solving skills.
Must be flexible with changing job requirements as the business needs change.
Ability to resolve problems without close supervision.
Operate with discretion.

Responsibilities

Provide administrative support to the Vice President, including strategic calendar management to ensure daily set up for success of the VP (e.g. time between meetings, prep needed for various presentations, prioritize meeting requests, etc.).
Coordinate and prepare comprehensive travel arrangements as needed (flights, hotels, car rentals, reservations).
Support consultant setup and management as required, including invoicing, travel, vendor meetings.
Send communications to department staff and leaders from the Vice President.
Manage expense reports, coordinate departmental invoices, reconcile capital expenditure requests and expense accounts.
Responsible for anticipating needs, operate independently and maintain discretion while supporting the Vice President and ensuring deadlines are met.
Provide support with presentations. Create and compile detailed Excel and PowerPoint documents for leadership and general internal and external meetings; ensure that there are printed copies.
Coordinate meeting preparation, including scheduling, drafting agendas, and compiling materials.
Manage presentation deck updates, ensuring accuracy, version control, and brand consistency.
Arrange travel logistics for team members in compliance with company policies and procedures.
Facilitate effective communication and collaboration across departments and stakeholders.
Provide general administrative support, including calendar management, document preparation, and other operational tasks as needed.
Track departmental vacation schedules, time off and coordinate all time-sheets.
Create and update PowerPoint presentations, assist in the logistical preparation for meetings and interviews including reserving conference rooms for VPs, ordering meals, liaising with IT, etc.
General office management including management of office supplies, coordination of accepting and signing for deliveries and packages, distribution of trade magazines and coordination of shared materials across departments.
Submit and follow-up on IT and facilities requests for the team.