Coordinator for Upward Bound/SEL Programs

Beloit College • Beloit, WI

3d

About The Position

This position provides programmatic, operational, and administrative support for two Department of Education–funded programs: the Student Support Services/Student Excellence and Leadership (SSS/SEL) Program and the Upward Bound (UB) Program. These programs deliver academic, personal, career, and financial guidance to students who are low‑income, first‑generation, and/or have documented disabilities. Separate, specific job descriptions will be provided prior to interview and to the selected candidate upon hire. This combined job description is intended to present a comprehensive overview of the responsibilities and expectations associated with the position as a whole.

Requirements

• Associate's degree preferred in business, accounting, or relevant field; equivalent experience considered.
• Previous office/business experience required; proficiency with databases, spreadsheets, and record‑keeping systems.
• Experience with program management and record retention.
• Minimum 2 years working with low‑income, first‑generation students and/or students with disabilities.
• Understanding of the academic, social, economic, and cultural challenges experienced by program‑eligible students.
• Excellent verbal and written communication skills, including grammar, punctuation, spelling, and proofreading.
• Proficiency with word processing, spreadsheet, database, and email software.
• Knowledge of bookkeeping and accounting.
• Strong interpersonal and organizational skills.
• Ability to effectively prioritize, plan, and manage multiple projects independently.
• Ability to maintain confidentiality and safeguard records.
• Ability to support and contribute to diverse learning environments.
• Sensitivity to the needs of first‑generation, low‑income, and disabled students.
• Flexibility and willingness to adapt to changing priorities and responsibilities.
• Commitment to ongoing improvement of office and program performance.
• Ability to understand and appreciate the mission of a liberal arts college.
• Continuation depends on federal grant renewal.

Nice To Haves

• Understanding of grant‑funded programs and experience working with college‑aged and/or high‑school‑aged students preferred.

Responsibilities

• Manage and process all financial transactions in accordance with federal, state, and institutional policies, ensuring accuracy and compliance.
• Maintain detailed budget records; reconcile accounts and prepare monthly, quarterly, and annual financial reports.
• Prepare and track purchase requisitions, work orders, service requests, and vendor payments.
• Serve as primary liaison with Accounting for all financial operations, including account number updates, credit card reconciliations, and cash advances.
• Assist Directors with budget development, audits, grant preparation, file audits, and student data reporting.
• Maintain accurate and confidential student and program records to meet federal reporting requirements.
• Manage participant files for both programs, especially during recruitment cycles, ensuring federal compliance.
• Compile statistical data and assist with preparation of the Annual Performance Reports (APR).
• Maintain internal filing systems including letters, reports, alumni information, historical records, and learning resources.
• Create, update, and maintain marketing and promotional materials for SEL and UB.
• Coordinate social media presence for both programs: create and schedule posts, respond to engagement, monitor analytics.
• Oversee regular updates to the SEL and UB websites, ensuring accurate and engaging digital content.
• Respond to program inquiries via phone and email, screen questions, and direct students and families to appropriate resources.
• Coordinate logistics for meetings, workshops, classroom reservations, travel arrangements, and other program-related events.
• Plan and execute the SEL Summer Institute and support UB summer programming logistics.
• Assist UB Academic Coordinator with payroll timesheets for student employees and process participant stipends.
• Coordinate paperwork for UB summer staff and collaborate with Human Resources.
• Maintain inventory of office supplies including stationery, envelopes, requisitions, and computer supplies.
• Support daily operations of both SEL and UB programs.
• Perform other duties as assigned to advance program goals and student success.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree