Coordinator, Finance - Universal Kids Resort

Universal Orlando•Frisco, TX

About The Position

JOB SUMMARY: Supports the Universal Kids Resort (UKR) Finance team administratively including, but not limited to, procurement of materials/supplies, submission/tracking of Purchase Requisitions, communication, documentation, reporting and ensuring such activities follow company policy and procedure. Supports closing procedures, account reconciliations, and G/L activity and analysis. JOB RESPONSIBILITIES: Assists and supports management with administrative tasks and responsibilities. Supports senior leaders within Finance by coordinating with key stakeholders, third-party service providers, and other UKR departments. For business visitors and third-party vendors, ensures entry access and regulatory measures are communicated and followed. Resolves and eases sensitive internal/external situations through collaboration across departments in a timely manner. Analyzes, compiles, updates, and maintains department data and assists with departmental metrics. Supports the procurement of goods and services necessary for the Finance team and tracks shipments. Completes necessary documentation for supply orders and service requests. Drives communication throughout the Finance department. Provides appropriate documentation and addresses department inquiries and escalations. Creates presentations and corresponding materials. Supports month-end closing procedures, account reconciliations, and G/L activity & analysis. Meets operational, month-end and other deadlines and goals. Troubleshoots billing and reporting variances. Maintains files according to corporate retention and audit policies and procedures. Routinely audits Finance storage locations to ensure quality and safety standards. Performs various ad hoc analyses and research. Understand and actively participate in Environmental, Health & Safety responsibilities by following established UDX policy, procedures, training, and team member involvement activities. Perform other duties as assigned.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities (KSAs) required.
Proficiency in Excel is required
Ability to work in a fast-paced, deadline-driven environment.
Flexibility to move on short notice from task to task as priorities change
Consistent attendance is a job requirement.
2+ years of administrative/clerical experience in Finance required; or equivalent combination of education and experience.

Nice To Haves

SAP experience a plus.
Proven ability to communicate with all business levels over the phone, through written communication and in-person to create a comfortable and appropriate professional relationship.
Must be able to work independently, identify and communicate creative solutions to challenges, maintain a strong focus on business priorities, and be persistent in follow-through.
Proven ability to quickly and comfortably follow complex workflow processes and navigate various electronic systems.

Responsibilities

Assists and supports management with administrative tasks and responsibilities.
Supports senior leaders within Finance by coordinating with key stakeholders, third-party service providers, and other UKR departments.
For business visitors and third-party vendors, ensures entry access and regulatory measures are communicated and followed.
Resolves and eases sensitive internal/external situations through collaboration across departments in a timely manner.
Analyzes, compiles, updates, and maintains department data and assists with departmental metrics.
Supports the procurement of goods and services necessary for the Finance team and tracks shipments.
Completes necessary documentation for supply orders and service requests.
Drives communication throughout the Finance department.
Provides appropriate documentation and addresses department inquiries and escalations.
Creates presentations and corresponding materials.
Supports month-end closing procedures, account reconciliations, and G/L activity & analysis.
Meets operational, month-end and other deadlines and goals.
Troubleshoots billing and reporting variances.
Maintains files according to corporate retention and audit policies and procedures.
Routinely audits Finance storage locations to ensure quality and safety standards.
Performs various ad hoc analyses and research.
Understand and actively participate in Environmental, Health & Safety responsibilities by following established UDX policy, procedures, training, and team member involvement activities.
Perform other duties as assigned.