Coordinator, Federal Proposal

Aecon • Charlotte, NC

42d

About The Position

As a North American leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.
We are seeking a highly organized and meticulous Federal Proposal Coordinator to join our team. The ideal candidate will be the central point of contact for all proposal development activities, ensuring timely, compliant, and high-quality submissions in response to Requests for Proposals (RFPs), Requests for Information (RFIs), and Requests for Quotation (RFQs) issued by federal government agencies. This role requires exceptional project management skills, attention to detail, and the ability to work collaboratively under pressure in a fast-paced, deadline-driven environment.

Requirements

• Bachelor's degree in Business Administration, Marketing, Communications, English, or a related field (or equivalent work experience).
• [2-5] years of experience in proposal coordination or management, with specific experience in government contracting processes and RFPs highly preferred.
• Familiarity with federal government procurement processes and the Federal Acquisition Regulation (FAR), and Defense Federal Acquisition Regulation Supplement (DFARS).
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat Pro is essential.
• Exceptional organizational skills and meticulous attention to detail.
• Strong written and verbal communication abilities, with a knack for persuasive writing.
• Proven project management skills, including the ability to manage multiple projects and tight deadlines simultaneously.
• Ability to work effectively in a team environment and build relationships with diverse stakeholders.
• Proactive attitude with strong problem-solving skills and adaptability.

Nice To Haves

• Experience with proposal management software (e.g., Qvidian, Loopio, InDesign, RFPIO) and SharePoint is a plus.

Responsibilities

• Manage the entire proposal development lifecycle, including creating detailed schedules, outlining deliverables, and tracking progress against deadlines.
• Conduct thorough analyses of RFP/solicitation requirements and the Federal Acquisition Regulation (FAR) to ensure all submissions are fully compliant.
• Facilitate collaboration with cross-functional teams, including subject matter experts (SMEs), technical writers, finance, and legal teams, to gather and integrate information.
• Contribute to content development, including drafting executive summaries, editing technical sections for clarity and consistency, and proofreading the entire document for grammar, syntax, and adherence to style guides.
• Organize and format final proposal documents, ensuring consistent branding and presentation, and managing the electronic or physical delivery process.
• Maintain and update a central repository of boilerplate text, past performance data, project descriptions, and staff resumes for easy reuse.
• Coordinate and lead proposal kick-off meetings, progress check-ins, and review sessions (e.g., Pink Team, Red Team) to gather feedback and ensure alignment.
• Participate in post-submission debriefs to capture lessons learned and recommend improvements to the overall proposal process and tools.

Benefits

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Diversity, Equity, Inclusion, & Accessibility training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees