Coordinator, Executive Legal Assistant/Paralegal

Nevada System of Higher Education • Las Vegas, NV

2d • $68,063

About The Position

The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application: Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process. Required attachments are listed below on the posting. Your application will not be considered without the required attachments. Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted. If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at [email protected] or call [phone] to be directed to the appropriate Recruiter. Job Description Diversity Statement About the College of Southern Nevada Founded in 1971 and situated in the greater Las Vegas metropolitan area, the College of Southern Nevada is the most ethnically diverse college in Nevada and the first to receive the HSI designation. We’ve prioritized providing an affordable, collaborative, and welcoming environment that allows all students to shine. CSN is a fully accredited institution offering hundreds of degrees and certificates in 70 academic programs. CSN proudly hosts students from all 50 states and over 60 countries with a student population that mirrors Clark County Nevada, one of the most diverse counties in the US. More than one-third of our students are first-generation, half are Pell Grant eligible, and nearly three-fourths are part-time. The College of Southern Nevada, a Minority Serving Institution designated as a Hispanic Serving Institution (HSI) and Asian American and Native American Pacific Islander Serving Institution (AANAPISI) provides associates and select bachelor’s degrees. Consistent with CSN’s mission, vision, and values we are passionate about fostering an environment where our highly diverse students achieve, succeed, and prosper. Institutional Commitment to Diversity The College of Southern Nevada recognizes that embracing diversity maximizes faculty and staff contribution to our goals and provides the best opportunity for student achievement. We seek faculty who demonstrate their commitment to our communities and value diverse perspectives. Faculty are intentional about providing culturally responsive instruction to promote creativity, innovation, growth, and academic excellence. We strive to uphold our mission, to create, and preserve an environment that is dedicated to achieving educational access, equitable resources, inviolable dignity, and opportunity for all to participate, prosper, and reach their full potential. We ensure that all our work and efforts are transformative and build a truly Students First institutional culture. We commit to the journey ahead, embrace difficult conversations, examine implicit biases, and remain steadfast in our continuous process of improvement. We do this by creating, uplifting, and centering all the voices and experiential knowledge of our students, employees, and campus communities. CSN is committed to providing a place of work and learning free of discrimination based on race, color, national origin, disability, religion, age, sex/gender, sexual orientation, gender identity or expression, genetic information, and veteran status in the programs or activities which it operates. Why Live and Work in Southern Nevada? The region has an environment where professional satisfaction and career achievement are paired with optimal quality of life in a locale with abundant opportunities for work and leisure. Southern Nevada is an excellent base camp for outdoor recreation. Popular nearby hiking and rock-climbing spots include Lake Mead National Recreation Area, Red Rock Canyon, the National Conservation Area, Spring Mountain Ranch State Park, and Valley of Fire State Park. Residents enjoy vibrant urban and suburban communities, within the cities of Las Vegas, North Las Vegas, and Henderson, world-class restaurants, and beautiful parks. The region features a reasonable cost of living, with affordable prices on everything from housing to utilities to groceries compared to most major cities across the nation. Thanks to its mild winters and ample sunshine, the area appeals to a variety of age groups, from retirees to early career professionals. There are plenty of family-friendly activities available to keep families busy. Las Vegas is also a haven for professional sports fans with the NHL Golden Knights (2023 Stanley Cup Winner), WNBA Las Vegas Aces (2022, 2023 and 2025 National Champions), NFL Raiders Football Team, Las Vegas Lights FC and the Las Vegas Grand Prix. Benefits of Working at CSN Grant-in-Aid: Tuition & fee assistance for employees and their families at NSHE institutions. Time Off: CSN provides a variety of time-off options to help employees manage their work-life balance. Holidays: All CSN employees receive 12 paid holidays per year. Benefits: CSN offers attractive and customizable health insurance plans for employees and dependents. Retirement Plan: Participants contribute 19.25% with 100% employer match. On-site Early Childhood Education Center services available Learning & professional development opportunities. Active CSN Affinity Groups that focus on campus-wide diversity initiatives to create a welcoming campus climate. For more information about the benefits offered at CSN, please click the link https://www.csn.edu/benefits-retirement Job Description This position will be Open until Filled. For full consideration, all application related materials should be submitted by January 30, 2026. This position reports directly to the General Counsel. This position provides a broad range of routine paraprofessional, technical, and administrative support services to the Office of General Counsel (OGC). The position is responsible for managing the OGC budget, finance, strategic planning, divisional business processes, and in a legal assistant capacity with the legal representation, legal research, and legal counseling performed by the Office of General Counsel. This position manages a high-volume office and performs paralegal and administrative tasks associated with the following principal duties and responsibilities: Reports to and is directly responsible for legal secretarial and administrative support services for the General Counsel. Assist in the monitoring of OGC budget activities throughout the year, prepare and analyze budget reports, including the processing of supplier invoices. Gather, summarize, and prepare reports related to engagement of outside counsel and reimbursement requests related to litigation expenses for NSHE and/or the Nevada Attorney General. Under supervision of attorneys, provide legal support to the OGC to include but not limited to, the drafting, preparation, proofreading, processing and filing of legal documents, correspondence, discovery responses and requests, motions, early case conference, employment and litigation arbitration and administrative hearing documents and other related legal office activities; operates personal computer to compose, edit, revise, tabulate, and print a variety of documents including but not limited to letters, legal documents, and reports. Calendars and monitors time sensitive deadlines for claims, litigation, other legal proceedings and OGC meetings. Perform general research including legal research involving legal analysis and application of relevant statutes, case and administrative rules, document searches and factual searches within internal and external databases and systems, cull relevant information from a variety of resources such as newspapers, magazines, libraries case documents and trade associations. Compiles, reviews, and organizes evidence and other information for administrative agencies such as the Chancellor, Office of Civil Rights, the Equal Employment Opportunity Commission, and/or Nevada Equal Rights Commission. Conduct the bates-stamping, redaction, duplication and indexing of documents. Establish and maintain files and a file tracking system which are organized chronologically, numerically and/or by subject matter. Under the guidance of an attorney, categorize documents by subject matter, prepare a chronology of facts and create production charts. Preparation, calendaring, and filing of pleadings and other court documents Coordinating the receipt of and the gathering of relevant documents to respond to public records requests and/or subpoenas. Serve as liaison between OGC and the client representative and attorneys, as well as between various internal departments, external agencies, law offices, and the courts. Receive, screen, and refer visitors and/or clients, as well as scheduling appointments, receiving and making phone calls for the OGC. Must be/become knowledgeable in all applicable Court Rules (including Eighth Judicial District Court Rules, the Nevada Rules of Civil Procedure, Nevada Appellate Court Rules and Ninth Circuit Rules of Civil Procedure), about the Board of Regents Handbook and Procedures and Guidelines Manual as well as CSN policy and procedure. Proficiency and efficiency in Wiznet/Odyssey and Pacer. Applicant must have the ability to: (1) multi-task; (2) be highly organized; (3) successfully work under time pressure; (4) work independently; (5) be able to prioritize workload; and (6) be knowledgeable in and able to use legal research resources including, but not limited to Westlaw or Lexis Nexis, and/or other legal research tools and resources Other paralegal and/or administrative duties as needed.

Requirements

• Bachelor's degree from an accredited college or university; OR equivalent combination of education and experience in business management, paralegal studies or closely related field.
• Notary public or ability to become a Nevada notary within 6 months of hire.
• Certificate of Completion from a paralegal program OR Legal Assistant Program.
• Minimum of four (4) years of experience performing administrative, legal, office and/ paralegal tasks in support of multiple attorneys.

Nice To Haves

• Certificate of Completion from a paralegal program approved by the American Bar Association.
• Six (6) years of experience in performing executive level legal, administrative, and/or paralegal support for multiple attorneys.
• Experience working in the public sector or an institution of higher education.
• Ability to work within and navigate the Workday system.
• KNOWLEDGE Legal Knowledge: Comprehensive understanding of legal terminology, concepts, and procedures relevant to a public sector entity. Demonstrated knowledge of legal rules and procedures in federal and state court systems, as well as administrative bodies, including, but not limited to, district court rules, local rules, Nevada Appellate Court rules, United States Court of appeals for the ninth Circuit.
• Basic methods and techniques of legal research, including use of LexisNexis and/or Westlaw.
• Basic knowledge of legal office operations.
• Basic principles and practices of legal record keeping.
• General Knowledge: Familiarity with state and federal purchasing and budget procedures.
• Working knowledge of the Nevada System of Higher Education and CSN.
• Working knowledge of office equipment and programs including legal research databases such as LEXIS/Westlaw.
• Understanding of and sensitivity to the diverse academic, socioeconomic, cultural, ethnic, and disability backgrounds of community college students and employees.
• Preferred: Working knowledge of State public records law.
• SKILLS Strong computer and legal research skills.
• Proficiency in court e-filing systems.
• Proficiency in use of a personal computer and current software applications including but not limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and Outlook) and Adobe Acrobat Software.
• Shift priorities, strong organizational skills.
• Strong analysis and reasoning skills.
• Excellent oral and written communication skills.
• Preferred: Certification: Notary Public, State of Nevada.
• ABILITIES Show a high degree of creativity and initiative.
• To meet deadlines and work under pressure.
• Research and analyze data and information and develop, evaluate, and present alternative recommendations.
• Make decisions and take actions independently for a variety of diverse situations within established guidelines.
• Interpret, apply, and explain applicable laws, codes, regulations, policies, and procedures.
• Communicate effectively, clearly and concisely, both orally and in writing.
• Ability to maintain confidentiality of privilege and sensitive information obtained in the course of work, and handle employee and public personnel inquiries with sensitivity, tact, and diplomacy.
• Ability to draft high quality correspondence and initial drafts of legal documents.
• Ability to deal diplomatically with students, faculty, administrators, staff and the public; strong time management skills and ability to prioritize workload.
• Develop collaborative relationships within CSN, Chancellor's office, other NSHE institutions, court personnel and other agencies.
• Preferred Experience: Six (6) years of experience in performing executive level administrative, legal, and/or paralegal support for multiple attorneys.
• Experience working in the public sector or an institution of higher education.

Responsibilities

• Reports to and is directly responsible for legal secretarial and administrative support services for the General Counsel.
• Assist in the monitoring of OGC budget activities throughout the year, prepare and analyze budget reports, including the processing of supplier invoices.
• Gather, summarize, and prepare reports related to engagement of outside counsel and reimbursement requests related to litigation expenses for NSHE and/or the Nevada Attorney General.
• Under supervision of attorneys, provide legal support to the OGC to include but not limited to, the drafting, preparation, proofreading, processing and filing of legal documents, correspondence, discovery responses and requests, motions, early case conference, employment and litigation arbitration and administrative hearing documents and other related legal office activities; operates personal computer to compose, edit, revise, tabulate, and print a variety of documents including but not limited to letters, legal documents, and reports.
• Calendars and monitors time sensitive deadlines for claims, litigation, other legal proceedings and OGC meetings.
• Perform general research including legal research involving legal analysis and application of relevant statutes, case and administrative rules, document searches and factual searches within internal and external databases and systems, cull relevant information from a variety of resources such as newspapers, magazines, libraries case documents and trade associations.
• Compiles, reviews, and organizes evidence and other information for administrative agencies such as the Chancellor, Office of Civil Rights, the Equal Employment Opportunity Commission, and/or Nevada Equal Rights Commission.
• Conduct the bates-stamping, redaction, duplication and indexing of documents.
• Establish and maintain files and a file tracking system which are organized chronologically, numerically and/or by subject matter.
• Under the guidance of an attorney, categorize documents by subject matter, prepare a chronology of facts and create production charts.
• Preparation, calendaring, and filing of pleadings and other court documents
• Coordinating the receipt of and the gathering of relevant documents to respond to public records requests and/or subpoenas.
• Serve as liaison between OGC and the client representative and attorneys, as well as between various internal departments, external agencies, law offices, and the courts.
• Receive, screen, and refer visitors and/or clients, as well as scheduling appointments, receiving and making phone calls for the OGC.
• Must be/become knowledgeable in all applicable Court Rules (including Eighth Judicial District Court Rules, the Nevada Rules of Civil Procedure, Nevada Appellate Court Rules and Ninth Circuit Rules of Civil Procedure), about the Board of Regents Handbook and Procedures and Guidelines Manual as well as CSN policy and procedure.
• Proficiency and efficiency in Wiznet/Odyssey and Pacer.
• Applicant must have the ability to: (1) multi-task; (2) be highly organized; (3) successfully work under time pressure; (4) work independently; (5) be able to prioritize workload; and (6) be knowledgeable in and able to use legal research resources including, but not limited to Westlaw or Lexis Nexis, and/or other legal research tools and resources
• Other paralegal and/or administrative duties as needed.

Benefits

• Grant-in-Aid: Tuition & fee assistance for employees and their families at NSHE institutions.
• Time Off: CSN provides a variety of time-off options to help employees manage their work-life balance.
• Holidays: All CSN employees receive 12 paid holidays per year.
• Benefits: CSN offers attractive and customizable health insurance plans for employees and dependents.
• Retirement Plan: Participants contribute 19.25% with 100% employer match.
• On-site Early Childhood Education Center services available
• Learning & professional development opportunities.
• Active CSN Affinity Groups that focus on campus-wide diversity initiatives to create a welcoming campus climate.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees