Coordinator Entertainment - Activations

Palms•Las Vegas, NV

20h•Onsite

About The Position

Working closely with the Director of Entertainment Programming and Activation, the Coordinator of Entertainment & Activation is responsible for managing assigned tasks throughout the activation planning process. Various duties may include assisting with booking live entertainers, reconciling event financials, and dealing with artists, vendors, and team members at the venue location. Additionally, this position will help with the set-up, running errands and aiding in all aspects of production to ensure the completion of a successful activation, providing the highest quality experience for our guests.

Requirements

At least 2 years of Casino, Entertainment booking, Communications or Business-related experience required.
Must have strong understanding of Microsoft Office (Word, Excel, PowerPoint, Access, and Outlook).
Must have an introductory knowledge of basic A/V equipment, phraseology and terms commonly used in Entertainment and Activations.
Must have strong problem-solving abilities, combined with a capacity to work independently, and make appropriate decisions without supervision.
Must be able to operate within a strict schedule, when necessary, and maintain strong organizational skills and attention to detail.
Must be able to handle multiple projects at one time and to react well under pressure.
Must be able to interact well with internal and external customers and work as a team member.
Must be able to work flexible hours, including nights, weekends, and holidays.
Must present a well-groomed appearance.
Must be 21 years of age and eligible for Nevada GCB Gaming License.

Responsibilities

Assist with day-to-day office operations of the Entertainment Department.
Assist Director of Entertainment Programming & Activation with the coordination and execution of all casino activations & programming.
Create and manage Entertainment and Event Calendars in collaboration with all other property calendars.
Work closely with the A/V team on all events to ensure the production’s needs are prioritized and communicated clearly to all departments.
Collaborate closely with all Palms departments to provide successful entertainment options in all venues as they relate to events, holidays, and conventions both internally and city-wide.
Develop, foster, and maintain external business relations with artists, agents, event promoters and key entertainment partners such as sponsors and vendors.
Update and maintain the property’s Live Entertainment Tax (LET) calendar.
Create reliable financial reports, assuring payments are made and received in a timely manner.
Ensure that all legal documentation and contractual obligations are met by the client.
Coordinate with Accounts Payable on a weekly basis for the purpose of tracking payments, BEOs and departmental invoicing.
Maintain a working knowledge of the complex needs of a wide variety of events.
Use event checklists as an organizational tool for each promotion/event.
Adhere to timelines and due dates diligently as assigned.
Coordinate with other departments, including but not limited to: ClubSerrano, Special Events, Player Development, Database Marketing, Day/Nightlife, Resort Marketing, Entertainment, Hotel, Banquets, Human Resources, Slot Operations, Table Games, Security and Facilities.
Develop and distribute internal communications.
Track all activation expenses and ensure that they are submitted in a timely manner.
Consistent and regular attendance is an essential function of this job.
Perform other job duties as requested.