Coordinator, Crisis Response

Yoga Alliance-posted 4 days ago
$55,000 - $65,000/Yr
Full-time • Entry Level
Hybrid • Arlington, VA
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Reporting to the Director of Crisis Response, Yoga Alliance is seeking a Crisis Response Coordinator to join its team. The Crisis Response Coordinator provides critical coordination and administrative support to Yoga Alliance’s Crisis Response work. This includes: crisis identification and classification; process management and triage for Yoga Alliance’s Emergency Relief Fund; supporting crisis response donations; collaboration with the Community Engagement and Strategic Communications teams on responsive communications and community support; and assistance establishing yoga offerings in crisis environments. The Crisis Response Coordinator will also provide administrative support for other Social Impact-led initiatives, including grant-making, data collection, fundraising, communications, and other work advancing Yoga Alliance’s mission and strategic priorities. This role contributes to project implementation, cross-team collaboration, and external relationship support. Key responsibilities include administrative support such as coordinating logistics, maintaining documentation, tracking action items, and triaging inquiries to ensure timely and effective follow-through. The Coordinator plays a central role in the execution of high-touch, cross-functional projects, working closely with both internal teams and external collaborators.

  • Assist with planning, execution, and progress monitoring of Crisis Response projects, and other key Social Impact workstreams.
  • Assist with and follow up on project timelines, maintaining task lists in Monday.com or other project platforms, and cross-team coordination to ensure project deliverables are met.
  • Support special projects and other operational tasks, as needed.
  • Provide critical day-to-day coordination to keep Crisis Response projects (and other Social Impact projects as needed) running smoothly, including communication with English as a Second Language (ESL) speakers and international collaborators.
  • Help build and sustain strong relationships with internal and external collaborators to support long-term success and serve as the administrative and communication liaison for Crisis Response activities.
  • Set up meetings and manage scheduling across internal and external stakeholders for Crisis Response projects (and other Social Impact activities as needed).
  • Take notes, record action items, and organize and maintain relevant documents, shared folders, and tracking systems.
  • Help coordinate speakers and logistics for Crisis Response (and other) events organized by the Social Impact team, such as webinars and in-person gatherings.
  • Assist with financial documentation and submission, tracking, execution, and reconciliation of payments for Crisis Response activities in collaboration with the Finance team, and for other Social Impact programmatic activities as needed.
  • Serve as point of contact for project payees and conduct followup, monitoring, and assistance to ensure that invoices are submitted and payees have received funds.
  • Support administration of grants disbursed by Yoga Alliance, including tracking payments to grantees and consultants, maintaining a master list with grant details, and ensuring required documentation is submitted.
  • Support reporting and recordkeeping for grants received by Yoga Alliance, including gathering required data, monitoring expenditures, and assisting with the drafting of reports and deliverables to funders.
  • Draft documents, presentations, reports, messaging materials, and other resources for Crisis Response work (and other Social Impact activities as needed).
  • Collaborate with Community Engagement and Strategic Communications teams on Crisis Response messaging alignment and delivery including outreach and messaging to members, the general public, and funding recipients (and on other Social Impact messaging as needed).
  • Maintain accurate records in SalesForce and other relevant platforms and support contract development with legal counsel.
  • Additional coordinator support for the department, as needed, as well as special projects.
  • Bachelor’s degree or equivalent number of years of experience (i.e.,4+ years of relevant professional experience).
  • 2+ years of full-time experience in nonprofit administration, program coordination, or other highly transferable roles (e.g., operations, project coordination, community engagement, education, or social services) that includes:
  • 1+ years of experience assisting with tracking or monitoring budgets, grants, or other financial resources
  • 1+ years of experience supporting coordination of mission-driven projects or initiatives (e.g., in public health, social services, education, or community development)
  • Strength in the following core skills and competencies:
  • Collaboration: Is inclusive, highly engaged team player, proactively seeks and provides thought partnership, assistance, and/or resources with/to colleagues. Ability to build strong working relationships across diverse backgrounds, experiences, and roles.
  • Communications: Understands, conveys, and shares information effectively through listening, inquiring, writing, editing, and speaking. Ability to read a room and adapt style, content, and tone. Ability to manage expectations, understand who the stakeholders are.
  • Critical Thinking & Sound Judgment: Ability to look at a variety of situations in a manner that understands and identifies connections between disparate ideas and/or facts. Ability to escalate and address concerns/challenges appropriately and in a timely manner. Reflects. Seeks diversity and differences in opinions to inform and refine decision making.
  • Project Management: Tracks, drives, prioritizes, reports, and engages the necessary stakeholders, tools, resources, and information to produce desired results; ability to move nimbly among a variety of projects with varying timelines.
  • Solutions Oriented: Enjoys troubleshooting and surfacing creative solutions to achieve desired outcomes.
  • Strategic Thinking: Knows where to look for and is able to take disparate pieces of information and effectively synthesize to produce insights and desired outcomes. Is able to map out and execute a sound plan to achieve long-term goals.
  • Demonstrated experience contributing to fast-paced, mission-aligned teams in remote and/or hybrid environments.
  • Outstanding organizational skills with excellent attention to detail.
  • Exercises a high degree of confidentiality, professionalism, and integrity in approach to work and relationships.
  • Commitment to and experience advancing diversity, equity, inclusion, accessibility, and belonging in workplace or community settings.
  • Technically proficient and savvy: familiarity with—or ability to quickly learn— platforms such as Salesforce, Monday.com, Microsoft Office Suite, and Canva.
  • Ability to travel up to 15% and work occasional evenings or weekends to support programs and events.
  • Experience supporting compliance processes, donor engagement, or stakeholder coordination (even in an assistant or support role).
  • Exposure to or adjacent experience with crisis response, disaster relief, or community development efforts (e.g., through volunteering, administrative support, or work in related mission-driven settings).
  • Experience supporting compliance processes, donor engagement, or stakeholder coordination (even in an assistant or support role).
  • Familiarity with or personal experience in yoga, wellness, or mindfulness practices.
  • Familiarity with using basic data or feedback (e.g., client surveys, research summaries, or program reports) to inform or improve work processes.
  • We encourage individuals to apply even if they do not have any of the desired qualifications.
  • Yoga Alliance provides excellent employee benefits including comprehensive health insurance plan offerings that are 100% employer paid for employees and 65% paid for dependents, a 401K plan, a generous paid-leave policy, and reimbursement for professional development opportunities.
  • Employees enjoy a casual dress code so they can arrive to work as their most authentic selves.
  • Our workplace culture is supportive and collaborative with conscious attention to body and mind health.
  • It is common for the office staff to participate in group meditation, quiet time, and group yoga.
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