Coordinator, Creative Services Operations

Warner Music Group•Los Angeles, CA

19h•$20 - $24•Onsite

About The Position

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses: Curiosity: We do our best work when we’re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future. Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans. Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we’re committed to keeping the faith, acting with integrity, and delivering on our promises. WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences. Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent. A little bit about our team: Creative Services is responsible for the creation of music videos, still photo shoots, and graphic artwork for all Warner Records releases. Your role: In this role, you will have the opportunity to work closely with the Creative Services department’s music video division, doing all the administrative due diligence, keeping track of invoices, video budgets, expenses, travel, etc. You will also be the primary contact for outside vendors and assist in ensuring they are paid on time.

Requirements

Ability to assess processes and provide assistance and support where needed
Seek assets and elements for editorial projects (in-house & outsourced)
Work alongside your teammates to manage the administrative side of production for all projects
Have a solid understanding of the SAP system
Handle confidential matters appropriately and with discretion
Have excellent verbal, written, and interpersonal communication skills
Able to prioritize multiple projects and remain detail-oriented
Ability to pinpoint problems and identify solutions
Professionally collaborate with all levels of the organization, clients, and vendors
Highly organized, resourceful, and have a strong attention to detail
Good with numbers and finance programs
Excellent verbal, written, and interpersonal communication skills
Comfortable with spreadsheets, financials, and math

Nice To Haves

1-2 Years of experience in a similar role or equivalent experience
Drive to learn and grow within the music industry

Responsibilities

Provide overall support to the Creative Services department, including general office duties like ordering supplies, managing mail, and scheduling meetings/calls.
Generate and route contract agreements (Music Video) and manage the high volume of vendor set-ups in the system for payment (ACH/Wire).
Assist the Art Department in setting up photo shoots.
Complete and submit SAG-AFTRA reports for applicable budget tier projects.
Book artist travel, including sending direct bill hotel letters and following up for folios (as needed).
Monitor the clearance process, proactively flagging issues, and ensure compliance with all DSPs.
Collaborate with broadcast representatives and marketing to facilitate the creation of clean videos for television.
Manage the submission and coding of the commissioner's expense reports within Concur.
Safeguard access to Preamp (internal audio delivery system) and discretely share audio files with authorized personnel.
Serve as the department's technical liaison for troubleshooting and efficiency, and oversee ingestion projects for art and video.