Coordinator, Creative Operations

LVMH Perfumes & Cosmetics•New York, NY

2d•$70,000 - $85,000•Onsite

About The Position

We are seeking an exceptionally organized, detail-oriented, and proactive Creative Operations Coordinator to be a pivotal member of the Global Creative Operations team. This role is central to ensuring the execution and operational efficiency of all creative initiatives, including multi-channel campaigns, social/digital, packaging design, and VMSD. The coordinator will be responsible for end-to-end project coordination, managing timelines and resources within Workfront, and serving as primary communication between creative teams, internal stakeholders, and external partners. Our ideal candidate thrives in a fast-paced environment, possesses strong communication skills, and is dedicated to fostering operational excellence and timely delivery within our growing beauty brand

Requirements

Bachelor’s Degree or equivalent work experience required
1-4 years of proven experience in coordination, project management, or administrative support role, ideally within a creative department, marketing agency, or the beauty/fashion/lifestyle industry.
Exhibit a keen ability to be proactive as well as handle a multitude of projects at one time managing timelines and deliverables.
Experience in project management platforms such as Workfront, Monday, or Asana
Thrives in fast-paced and ever-changing environment, flexible, ability to wear many hats at once.
Strategic thinker, Agile Partner, Developed Organizational Skills, and Problem Solver
Curious and collaborative mindset with the ability to foster teamwork at all levels of the organization
Excellent verbal, interpersonal, and written communication skills
Action and result oriented Strong computer skills in Microsoft Excel, Word and PowerPoint, as well as understanding of creative applications like Adobe Creative Suite.
A genuine passion for brand building, the brand's aesthetic, and contributing to its creative development process.

Nice To Haves

Familiarity with Digital Asset Management (DAM) systems is a plus.

Responsibilities

Assist in the coordination and tracking of creative projects from inception to completion, ensuring deadlines are met and deliverables are on track.
Manage project timelines and resource allocation through Workfront, maintaining efficient workflows, including scheduling and resource allocation.
Act as a central point of contact for creative teams, internal stakeholders, and external vendors, facilitating clear and timely communication.
Sample Coordination: Manage the product sample closet, ensuring samples are readily available and ordering new stock as needed to support various creative initiatives and photo shoots.
Assist in the coordination of packaging design projects, including managing timelines and copy documents between marketing, storytelling, and translation agencies.
Support the execution of VMSD projects, including coordinating with cross-functional partners, and providing project management support for North America events.
Vendor Management: Facilitate relationships with creative vendors, including processing new vendor onboarding paperwork, creating POs, and tracking invoices to ensure timely payments and budget adherence.
Provide general administrative support to the Creative Operations team, such as scheduling meetings, sharing recap notes and routing approvals.
Support broader creative projects as the brand and creative evolves.

Benefits

Training & Development and Culture
Fresh and LVMH Sponsored Trainings and Workshops for Personal and Professional Development
Opportunities for networking and building relationships with LVMH Community and Network
Opportunities to join internal communities: DEIB Council, Sustainability Champions, LVMH Employee Resource Groups
Mental Health Support
Free professional consultation, referrals and counseling through the Employee Assistance Program (EAP)
Free 24/7 confidential mental health support
Paid Time Off and Flexibility
Comprehensive paid time off inclusive of Floating Holidays and Summer Fridays
Two fully-remote weeks throughout the year to encourage flexibility; additional holiday weeks remote
Fertility and Family Planning
Fertility Services, Maternity and Newborn Support, Adoption and Surrogacy Assistance, including cryopreservation when part of fertility treatment
Paid Parental Leave (Inclusive of Maternity, Paternity, Adoption, Surrogacy) at eligibility
Travel & lodging for those who can’t access care
Back-up dependent Care and Tutoring
Fresh and LVMH ‘Perks’ and Discounts
Fresh In-Store Discounts and Gratis
LVMH Group Friends and Family Sales across all divisions within LVMH: Wines and Spirits, Watches and Jewelry, Perfumes and Cosmetics, Fashion and Leather Goods, etc.
Pre-Tax Commuter Benefits through Wage Works
Additional Health Club Discounts, Sporting/Entertainment Ticket Discounts, Insurance Discounts (Pet, renters, home)
Health Care
Medical, dental and vision
Retirement and Additional Benefits
401k with Company Match + Additional Employer Contribution at eligibility