Coordinator Contracts

Hilton Grand Vacations•Orlando, FL

About The Position

Hilton Grand Vacations is looking for a detailed Contracts Coordinator. This role involves generating Real Estate Contract documents for various properties based on supporting information provided by Sales, with a strong focus on accuracy and efficiency.

Requirements

High School Diploma/GED
At least 1 year of administrative/clerical experience in a professional environment
Excellent computer skills with accuracy and speed. Proficient in Microsoft Excel and Word
Able to work a varying schedule including regular weekends and holidays
Reliable, strong attention to detail, ability to multitask, ability to work in a fast-paced environment and strong organizational skills
High level of professionalism and the ability to handle stressful situations with the highest integrity
Strong customer service skills
Positive demeanor

Nice To Haves

BA/BS/Bachelor’s Degree
Timeshare/Vacation Ownership experience
Contract preparation skills
Familiarity with mortgage loan documentation, credit review and deeding
Experience with Chorus and Voice systems

Responsibilities

Prepare and generate contracts and related closing documents accurately and in a timely manner
Verify data entry through our company software and program systems reviewing documents
Process payments for various transactions (ie. Japan Notary Fee, ADP, Maintenance Fee, Interest Due, Wire Transfers), while ensuring payment is made to the appropriate project
Process and handle rescission/cancellation, as needed
Acquire credit card authorizations and retrieve credit reports for all sales, if applicable
Generate closing reports and financial closing sheets, as needed
Work on developing their contracts knowledge for all contract-type transactions
Complete prescribed activities daily as noted on opening and closing checklists
Be proactive and intuitive to the needs of the contract department and provide assistance to the team members, as needed
Work closely and maintain a professional relationship with Quality Assurance department to acquire necessary documentation to complete contract files in a timely manner
Reviews files after clients' signs to assure accuracy with underwriting guidelines and title requirements
Verifies all pertinent information on submitted worksheet is accurate for contracts processing
Supervise and coordinate the timely closing of all business, prior to 60 days. Systematically monitor the suspense aging report from Cognos to ensure timely follow up and processing
Responsible for completing the required site end of day process
Carry out all other reasonable requests by management of which the associate is capable of performing.
Runs supporting reports for sales contracts, if applicable