Coordinator, Contract Management

Duval County Public Schools • Jacksonville, FL

1d

About The Position

Administers support services contracts (grounds, custodial, waste management, fire safety, elevators, pest control, landscape, blinds, athletic facilities and HVAC with suppliers, vendors, and other organizations and determines need for changes. Evaluates and monitors vendor and supplier performance against contractual obligations to ensure quality and compliance. Visit schools and contractors to develop scope of work and verify performed work. 1. Reviews and analyzes information from quality control reports, system records, and field monitoring to verify contract compliance and make recommendations for improvements or changes. 2. Maintains contract files, documents, pay schedules, and other contract information. 3. Serves as liaison with schools and service providers on complaints, requests for services, and problem resolution. 4. Prepares and assists in preparation of reports, studies, and contract documents required to purchase products and services. 5. Prepare monthly report on contract budgets and compliance progression. 6. Advises supervisor on service contract support program issues or unusual events. 7. Assists in development, implementation, and review of Maintenance Department policies, procedures and practices. 8. Assists in the preparation and management of Facilities Maintenance Services Department annual budget. 9. Assigns work, coordinates work assignments, and trains staff. Reviews completed work assignments for completion and accuracy. 10. Field work to evaluate scope of work and work performance by contractor to include pest control sighting and elimination. 11. Performs other duties as assigned. Qualifications Education: Bachelor’s degree preferred in Business, Construction Management, Education, or related field, from an accredited college or university. Experience can be substituted for post-secondary education with a required high school diploma or GED. Experience: Two (2) years experience at the management and/or supervisor level, responsible for planning, programming, construction, contract management, scheduling of maintenance functions, and/or coordination of annual service contracts. Experience in budgeting and basic spreadsheet accounting. Certifications & Licenses: NA Knowledge, Skills, and Abilities Strong knowledge of construction and contract management, and purchasing processes Strong oral, written, and interpersonal communication skills Strong presentation skills Strong word processing, spreadsheet, presentation, and database software skills Basic negotiation skills Ability to manage timelines Ability to analyze numerical data Ability to write reports, recommendations, and develop contract specifications Ability to manage clerical and technical team activities

Requirements

• Bachelor’s degree preferred in Business, Construction Management, Education, or related field, from an accredited college or university. Experience can be substituted for post-secondary education with a required high school diploma or GED.
• Two (2) years experience at the management and/or supervisor level, responsible for planning, programming, construction, contract management, scheduling of maintenance functions, and/or coordination of annual service contracts.
• Experience in budgeting and basic spreadsheet accounting.
• Strong knowledge of construction and contract management, and purchasing processes
• Strong oral, written, and interpersonal communication skills
• Strong presentation skills
• Strong word processing, spreadsheet, presentation, and database software skills
• Basic negotiation skills
• Ability to manage timelines
• Ability to analyze numerical data
• Ability to write reports, recommendations, and develop contract specifications
• Ability to manage clerical and technical team activities

Responsibilities

• Administers support services contracts (grounds, custodial, waste management, fire safety, elevators, pest control, landscape, blinds, athletic facilities and HVAC with suppliers, vendors, and other organizations and determines need for changes.
• Evaluates and monitors vendor and supplier performance against contractual obligations to ensure quality and compliance.
• Visit schools and contractors to develop scope of work and verify performed work.
• Reviews and analyzes information from quality control reports, system records, and field monitoring to verify contract compliance and make recommendations for improvements or changes.
• Maintains contract files, documents, pay schedules, and other contract information.
• Serves as liaison with schools and service providers on complaints, requests for services, and problem resolution.
• Prepares and assists in preparation of reports, studies, and contract documents required to purchase products and services.
• Prepare monthly report on contract budgets and compliance progression.
• Advises supervisor on service contract support program issues or unusual events.
• Assists in development, implementation, and review of Maintenance Department policies, procedures and practices.
• Assists in the preparation and management of Facilities Maintenance Services Department annual budget.
• Assigns work, coordinates work assignments, and trains staff. Reviews completed work assignments for completion and accuracy.
• Field work to evaluate scope of work and work performance by contractor to include pest control sighting and elimination.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level