Coordinator, Communications

Edelman•Chicago, IL

13d•$40,000 - $52,000

About The Position

We are in relentless pursuit of an equitable and inspiring workplace that is respectful of all, reflects and represents the world in which we live, and fosters trust, collaboration and belonging. Consistent with this approach, we hire the best qualified candidates for all positions.

Requirements

A bachelor’s degree in relevant field from an accredited college or university
Previous internship experience working with media, communications or related fields
Strong interpersonal, organizational and written and oral communications skills
Ability to adapt to new conditions, deadlines, and assignments
Solid knowledge of the MS Office suite
Strong and consistent problem-solving and analytical skills
Demonstrates strong work ethic and the ability to provide quality work to clients and teams
Social Media Maven – You’re on top of trends and plugged into the digital community
Ability to manage competing interests
Strong interpersonal, organizational and written and oral communications skills
Demonstrates strong work ethic and the ability to provide quality work to clients and teams

Responsibilities

Support execution on projects, ensuring seamless completion of deliverables
Draft media materials including press releases and pitches for key announcements
Lead monitoring, tracking, and weekly recapping for all brand announcements
Collaborate with the internal team and clients on any reporting needs
Partner with team to develop project timelines and communicate job status and deliverable changes
Act as the initial point of contact for vendors; maintain Supplier Database
Enter time reports, expense reports, and purchase orders – ensure all reports are approved and paid out in a timely manner
Coordinate paperwork and track payments (influencers, SAG, vendors, etc.) to ensure payments are facilitated on time
Act as team resource for templates, asset library, and deck design
Provide administrative support for team
Provide client service administration including preparing client status and activity reports, attending meetings and conference calls, takes and distributed notes, compiles trend reports, and tracks budgets.
Take a “first pass” at drafting relevant documents (decks, proposals, etc.)
Serve as a communications hub: updating budgets, updating org charts, contact sheets, scheduling calls/meetings, taking notes
Create and maintain electronic files of key project documents and assets on server/Teams
Research and stay up to date on client's industry, competitors and past campaigns
Stay up to date with emerging technologies and trends
Understand internal operations and inter-team cooperation
Liaise with internal teams to understand their expertise and skillset
Demonstrate professional behaviors and pursuit of excellence in all operations