Coordinator, CNSM Graduate Programs & Math/Statistics

The Beach • Long Beach, CA

1d

About The Position

Join the vibrant community at California State University, Long Beach (CSULB)! Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives. As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference. Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer. Job Summary Under general supervision, this position provides administrative support to two units, Department of Mathematics and Statistics 60% of the time; College of Natural Sciences and Mathematics Director of Graduate Studies 40% of the time.

Requirements

• Excellent communication skills to develop and deliver essential information through written and oral interactions.
• Ability to establish and maintain collaborative working relationships with program faculty, academic departments, and the dean's office and a variety of offices and individuals on and off campus.
• Organizational skills to accomplish timely outcomes.
• Ability to effectively use computer systems, applications, and modern business equipment to perform a variety of work tasks.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
• Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
• Equivalent to five years of administrative support experience required.

Responsibilities

• Administrative support to CNSM Director of Graduate Studies - Maintain databases and files related to graduate studies.
• Facilitate, log, generate student letters, and file paperwork for advancement to candidacy.
• Facilitate paperwork for TA/ISA/SA contracts.
• Support CNSM staff and Director of Graduate Studies with emails and files related to graduate student awards.
• Support Director of Graduate Studies with analysis of departmental and college-level data (e.g., # of students, comprehensive exam passing rates).
• Fiscal, administrative and clerical support to the Department of Mathematics and Statistics - Prepare and process purchase requisitions, hospitality, gifts and awards, and direct payment request forms following University policies & procedures.
• Manage procurement card reconciliation statements by entering appropriate chart field per expense on a monthly basis.
• Interact with purchasing and accounts payable when needed to complete all requests.
• Track and reconcile all Department fiscal records and accounts inclusive of General Fund, trust, foundation and endowments to ensure proper usage and reporting.

Benefits

• Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental, and vision plans.
• Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees