Coordinator, Clinical Education/Contracts Manager

Arcadia University • Christiana, DE

58d • Onsite

About The Position

This administrative position works on-site in conjunction with Clinical faculty and staff to fulfill all administrative responsibilities associated with the Clinical Education Service Line across the entire department. Serves as the point person for initiating and renewing affiliation agreements with clinical sites.

Requirements

• Bachelor's degree or equivalent combination of education and experience
• Minimum of one year of professional experience in an academic or high level administrative office
• Thorough knowledge of the Google Suite products (Docs, Sheets, Drive, Gmail, Calendar).
• Excellent written and oral communication/organization skills.
• Ability to work on multiple projects under time constraints in hectic environment.
• Strong attention to detail and accuracy; proactive mindset with ability to take initiative.
• Excellent interpersonal and communication skills.
• Performs well in a collaborative, in-person team environment.
• Working with a diverse population and as a team

Nice To Haves

• familiarity with databases, portals, and systems such as Exxat or Prism is a strong plus.

Responsibilities

• Maintains a list of affiliation agreements with expiration dates and renews agreements that are expiring. Depending on the terms of the agreements, this will require either requesting a renewal from the clinical facility or sending out an affiliation agreement renewal to the clinical facility.
• Update SCPE sites in the ARC-PA portal with address, preceptor, affiliation agreement, and availability.
• Oversees the collection of preceptor credentials (board certifications and licenses), contracts, and other required material for supervised clinical practical experiences and maintenance of these records in secure electronic files.
• Contacts clinical year preceptors at the direction of the clinical phase program faculty.
• Collaborates with the clinical administrative team to design and maintain a centralized Google Sheet for tracking preceptor updates-including changes in site location, staffing, and slot availability-to ensure timely, accurate, and consistent data entry into the program's clinical management system (Prism).
• Serves as the administrative point of contact for UPenn.
• Serves as the point person for Clinician Nexus, In Place, My Clinical Exchange.
• Submits registration list for Clinical Phase students for each semester.
• Enters all clinical year grades in Self Service at the end of each semester.
• Works with Clinical Coordinators and staff to ensure that all hospital clearances and paperwork are completed on a timely basis for the clinical phase of the Program.
• Remains competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the Program Director or required by the University.
• Proctors didactic and clinical year exams.
• In addition to the specific duties outlined above, each staff member will be required to support all faculty by completing administrative tasks at their respective campus. These administrative tasks include but are not limited to emailing, printing, sending and receiving packages; addressing student questions; facilitating communication between the department and any involved parties, and any other task needed to support faculty responsibilities.

Benefits

• Arcadia offers a competitive benefits package that includes excellent healthcare, generous tuition benefits for employees and their families, retirement benefits, health and wellness programs and resources, and much more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Number of Employees: 501-1,000 employees