Coordinator, Business & Legal Affairs

Warner Music Group Corp.•Los Angeles, CA

64d•$20 - $35•Onsite

About The Position

At Warner Music Group, we're a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses: â Curiosity: We do our best work when we're immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future. â Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans. â Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we're committed to keeping the faith, acting with integrity, and delivering on our promises. WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences. Consider a career at WMG and get the best of both worlds - an innovative global music company that retains the creative spirit of a nimble independent. A little bit about our team: The Warner Records Business & Legal Affairs team is a dynamic, diverse, and dedicated group of professionals located across several global regions with a passion for music who provide general counseling to Warner Records across a wide range of business and legal issues. We value deep work, urgency, attention to detail, and a forward-thinking mindset. We work closely with every department at the label, and we focus on structuring the label's business and legal relationship with each of our artists. Your role: This role will provide comprehensive support to all members of the Business & Legal Affairs department, balancing administrative duties with essential paralegal responsibilities. You'll work closely with each member of the B&LA team, contributing to both the efficient flow of daily operations and the execution of critical legal tasks.

Requirements

Possess Bachelors degree in a field that develops the skills required for the functions and responsibilities of the position, or equivalent work experience
Possess a strong work ethic, exceptional attention to detail, and a keen interest in legal processes.
Excel at organization, time management, and diverse workflows on short deadlines. You maintain regular awareness of priorities and communicate clearly about them. You're self-motivated and measurably take ownership of tasks
Demonstrate strong written and verbal communication skills to be able to interact professionally with all levels of internal executives and external contacts
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and strong digital literacy overall.
Prior experience working in business and legal affairs, and/or for a record label or other music or entertainment company, or similar experience at a music law firm

Nice To Haves

General understanding of the music industry and its legal landscape
Experience with Airtable, monday.com, salesforce, and have general knowledge of generative AI platforms
Desire to grow into a broader legal support role - supporting clearance processes, system admin, legal admin, execution of processes, etc.

Responsibilities

Oversee general department functions, including assisting each department member with file management, ordering, and stocking office supplies, coordinating travel, handling expense reports in accordance with company policies, setting up/coordinating meetings and calls, and assisting with day-to-day facilities management. Work in the label's Los Angeles HQ to coordinate across department members and contributors in 4 locations
Update and distribute the roster monthly. Coordinate information flow with internal departments (e.g., A&R, Marketing, Finance, Licensing) and external parties (e.g., outside counsel, managers, etc.) regarding department matters, under the guidance of B&LA attorneys
Organize and manage legal documents, adapting to new systems. Assist with and accountably track signatures of legal documents. Assist with the tracking and management of contract lifecycles. Assist with the organization of documents for corporate matters when needed. Maintain and update legal databases and tracking systems for department matters. Review and upload documents to systems, and coordinate with the rights management team. Handle and safeguard confidential and proprietary information with the utmost discretion. Execute and maintain proper confidentiality procedures
Prepare, proofread, and format legal documents, correspondence, and presentations. Assist in reviewing agreements for accuracy and completeness under attorney supervision
Clearance support for music, video, artwork, soundtracks, etc.
Assist with review of contests, LODs, VPP, visa applications, etc.
Conduct basic legal research using various resources to support the B&LA team on legal matters related to entertainment law generally

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