Coordinator, Business Development

Destination Concepts Inc•San Diego, CA

About The Position

DCi is seeking a Coordinator, Business Development to help us create unforgettable, brand-driven experiences. From local to global, personal to public, trendy to timeless; we design events that deliver impact and elevate brands. As part of our team, you’ll turn ideas into dynamic experiences through creativity and collaboration. At DCi, you’ll find a supportive, team-oriented environment with approachable leadership and a culture that values innovation plus a dog-friendly office that makes work a little more fun! Primary Objectives of Position: The Coordinator, Business Development provides pre-planning program support to the Business Development department. Specifically, the Coordinator proactively assists Business Development Planners in servicing active client files from inception to prepping them for turnover.

Requirements

Bachelor’s Degree or 2+ years equivalent experience in related field
Excellent oral/written communication skills
Proficiency in Microsoft Office Suite
Strong customer service and relationship/people skills
Extremely detail and task oriented, with ability to prioritize workload, managing multiple tasks and projects
Ability to work independently and stay on task
Ability to maintain a professional demeanor in all situations
Enthusiastic, hard worker, team player

Responsibilities

Managing tasks assigned from all Business Development Planners effectively communicating with them regarding all needs and deliverables
Prep programs for turnover with all appropriate program elements
Reconfirm, secure and/or release vendor holds appropriate to program needs/status
Place holds for items like entertainment, décor, venues, activities, transportation, etc. prior to contract being sent to client
Request vendor contracts and reviewing to confirm terms, pricing, etc.
Set up contract shells
Set up program grids for all new programs
Create event list for staffing department to proactively staff programs
Update database information as needed including clients, hotels, vendors and new leads
Site support as needed and directed such as, cash requests, paying site transportation invoices, prepping/printing proposals, creating site itineraries, site management back-up, gifts, snack baskets, and other site documents as requested
Review definite business report view weekly to proactively assist with program preparation
Provide PTO coverage for Business Development Planners
Complete small snippet proposals as directed by Business Development Planner
Assist with program payables as directed ensuring site costs, pre-program costs, deposits, etc. are captured
Additional support to Business Development Planners, Account Executives and Design & Development as directed