Coordinator, Administrative Support

Foundation for California Community Colleges

3d • $25 - $26 • Remote

About The Position

We are seeking a Coordinator, Administrative Support to join FoundationCCC in its mission of benefiting, supporting, and enhancing the California Community Colleges—the largest and most diverse system of higher education in the nation. Together, we are building stronger communities by getting students and colleges the resources they need to succeed and expanding pathways to economic and social mobility across California. Join us as we continue this important work to uphold the value of community colleges in building a brighter future. The Coordinator to the Executive Office performs a wide variety of administrative functions to support the activities of the Office of the President and Chief Executive Officer (CEO), the Foundation’s CCC’s Executive Team, and the Executive Chief of Staff. This position requires exceptional organization, professionalism, and attention to detail, as well as the ability to manage multiple priorities in a dynamic, fast-paced environment, with the ability to balance the administrative needs of the organization, the needs of employees, and legal considerations. FoundationCCC blends the impact of a non-profit, the culture of an entrepreneurial start-up, and the scale of a state agency We are committed to professional development with an emphasis on shared leadership, to ensure growth for employees and the organization overall What we Offer FoundationCCC is fully committed to a “remote-first” philosophy, and recruits and hires talent across the state in fully remote positions, where virtual work is possible. Our headquarters are located in Downtown Sacramento, just blocks from California’s State Capitol. The Foundation for California Community Colleges is the official nonprofit partner to the California Community Colleges, the largest and most diverse system of higher education in the nation. Our work reaches all 116 California Community Colleges across 73 districts and is designed to help improve the student experience and expand pathways to economic and social mobility across California. More specifically, we exist to benefit: Students: We believe in ensuring students from all backgrounds succeed in reaching their goals and improving their lives and their communities; Community Colleges: We believe in lifting up the California Community College system as the greatest gateway to a better future; and Communities: We believe in the power of community colleges to help their communities thrive. Our projects and services seek to be at the forefront of innovation and excellence in higher education across five areas of impact: student success, workforce development, equity, community impact, and system support. To date, we’ve delivered hundreds of millions in grants, support, and cost savings to colleges and students to make this possible, with 85 cents of every dollar raised directly allocated to programs and services. We’re proud of our role in helping Californians build a better future for themselves and their families, but we know there’s more to be done. Join us. Learn more about working at the Foundation > Read the Foundation's Double Impact Strategic Plan > Location The Foundation’s main headquarters are based in Sacramento, California, though we offer remote opportunities throughout the entire state. We aim to hire a workforce reflective of the California communities we serve.

Requirements

• Relevant AA/AS, equivalent work experience, or a combination of both.
• Relevant AA/AS, equivalent work experience, or a combination of both as a part of an executive office.
• Demonstrate a growth mindset, quickly learning new systems, processes, and organizational priorities to enhance the efficiency of the Office of the President & CEO.
• Practices ownership, takes accountability, and able manage own work, prioritize tasks, and deliver quality products on time with limited supervision.

Responsibilities

• Provide direct, day-to-day, administrative support to the Office of the President and CEO, primarily in support of the Executive Chief of Staff and Director of Strategic Initiatives.
• Facilitate, plan, organize, and schedule meetings, coordinating calendars and schedules for the President/CEO, Executive Chief of Staff, Executive Team, Office of the President and CEO, and FoundationCCC staff as needed. This includes preparing meeting materials, taking accurate minutes aligned with governance standards and organizational protocols, and coordinating with relevant staff to facilitate a timely document review and approval process.
• Implement and maintain organized systems for managing and categorizing documentation to ensure systematic organization and accessibility.
• Track and manage action items from meetings, and expenses for reporting, ensuring timely completion and communication with necessary stakeholders.

Benefits

• Competitive compensation, generous PTO, and paid holidays
• Medical, dental, and vision plans, Flexible Spending Accounts, Health Savings Accounts (HSA), Employee Assistance Program (EAP), and Wellness offerings
• CalPERS retirement program and optional 403(b) and 457 Retirement plans
• Carrot reproductive health and fertility support
• Tuition reimbursement
• Public Service Loan Forgiveness certified employer

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees