Administrative Project Support (Temporary)

CCS Fundraising

1d • $50,000 - $70,000 • Remote

About The Position

We are seeking a detail-oriented Administrative Project Support professional to provide operational and administrative support across the Northeast and Europe. This role will work closely with senior executives, project directors, and operations colleagues to manage time-sensitive workflows, support data accuracy, and ensure key processes are completed on schedule. This position is ideal for someone who enjoys structured, process-driven work, is comfortable working across multiple systems, and can confidently follow up with senior stakeholders using clear templates and guidelines.

Requirements

• 2+ years of experience in administrative, operations, or project coordination roles
• Strong attention to detail and comfort working with lists, trackers, and repeatable processes
• Ability to manage multiple deadlines and follow up persistently and professionally
• Strong written communication skills; comfortable sending clear, concise templated emails to senior leaders
• Proficiency with Microsoft Office

Responsibilities

• Support ongoing data entry and maintenance in Monday.com and HubSpot, two key databases used for tracking project assignments and lead flow.
• Monitor director timecard submissions and follow up on compliance issues
• Review lists of closed projects to identify and flag outstanding expenses
• Use templated communications to follow up with executives on expense resolution, billing, and closeout confirmation
• Manage monthly client satisfaction survey coordination by reviewing lists of recently closed projects
• Track responses and escalate unresolved items as needed
• Send automated or templated reminders to executives 30- and 60-days in advance of contract end dates
• Create lead briefings in advance of sales meetings using provided templates and source materials
• Partner with internal stakeholders to populate and maintain internal knowledge resources
• Ensure content is organized, complete, and accurately labeled

Benefits

• CCS offers competitive benefits, a dynamic training program, resources, career advancement, mentoring, and networking opportunities.
• We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed