Coordinator - Accounting

Quality Supply Chain Co-op, Inc.•Dublin, OH

89d•Onsite

About The Position

QSCC is looking for a detail-oriented Accounting Coordinator to join our accounting team. This role supports essential accounting functions—accounts payable, accounts receivable, and travel & expense compliance—while serving as a trusted resource across the organization. What You’ll Do: Provide accounts payable, accounts receivable and other administrative support including routing AP invoices, sending internal reminders to facilitate timely processing and following up on past due AR balances as needed Become a go-to expert for our invoice and travel & expense (T&E) tools (SAP® Concur® experience is a plus!) Facilitate travel & expense reporting and review expense reports for compliance with company policies Why Join Us? Opportunity to start or grow your accounting or administrative career Collaborative team environment with continuous improvement mindset Flexible options—open to discussing part-time for the right candidate If you’re proactive, curious, and thrive in a dynamic setting, we’d love to hear from you!

Requirements

Combination of experience in an administrative role or similar professional role and/or formal education (associate’s, bachelor’s, relevant certification, etc.) preferred
Proficient in Microsoft Office Suite, especially Excel. Hands-on experience using Word, Excel, PowerPoint, and Outlook in a professional setting. Able to create and format documents, build spreadsheets with formulas and pivot tables, and manage email communications efficiently. Able to leverage Office tools to support team collaboration, streamline workflows, and enhance productivity.
Enjoys collaborating across multiple projects and with various teams. Able to work independently and willing to seek out advice, input, and assistance to achieve tasks and goals.
Comfortable working with regular deadlines. Demonstrates a sense of urgency to ensure work is completed accurately and within established timelines.
Strong attention to detail. Ability to carefully follow instructions, review work for accuracy, and maintain organized records. Eager to learn and apply best practices to help prevent errors and contribute to smooth day-to-day operations.
Ability to adapt communication style to a variety of audiences, including peers, leadership, and external partners.
Curious and eager to learn. Able to apply experience to new opportunities!

Nice To Haves

Experience in the foodservice industry or experience working with suppliers/distributors or franchisees a plus!
Experience with travel and/or expense software, such as SAP® Concur® preferred

Responsibilities

Accounts payable support. Prepares and routes vendor invoices through the approval process in accordance with internal accounting policies. Matches purchase orders while assigning invoices and assigns proper general ledger codes. Drafts responses to vendor inquiries including statements and status requests and helps coordinate vendor set-up requests.
Serves as primary point of contact for travel & expense reimbursement and reporting. Subject matter expert on QSCC’s process and tools, including SAP® Concur® Platform. Train and help cross-functional team members with Concur® and travel coordination as needed.
Member support. Liaison to QSCC members, supporting processes to onboard members, member communications, and mailings. Compiles appropriate documents and responds to requests for information from franchisees by phone and e-mail.
Accounts receivable support. Maintain accounts receivable tracking and follow up with suppliers and distributors weekly as needed on status of accounts receivable. Escalate any discrepancies or issues identified within the accounting team.
Ad hoc administrative support. Includes maintaining trackers for various accounting processes and updating accounting procedures as needed. Will also assist with general office tasks such as copying, mailing, etc. Proactively identify opportunities for process improvement, tracking, etc.
Other duties as assigned.