Coord, Sales Contracts I

Toray Composite Materials America, Inc.•Flower Mound, TX

About The Position

Responsible for the timely review of customer contracts (Purchase Orders_ & ensure compliance with company’s policies and requirements and negotiates exceptions as part of the review process as necessary. Work closely with the sales team to capture all pertinent information discussed with the customer, while complying with all internal and external procedures and regulations. Communicate within and outside of the organization to explain and interpret operational processes, practices and approaches. Provides proper contract acquisition and fulfillment in accordance with company policies, legal requirements, and customer specifications.

Requirements

Strong verbal and written communication skills.
Ability to work well under pressure.
Ability to manage time and priorities effectively and stay focus.
Ability to deliver work (Contract/PO Review) and meets expectations consistently.
Act ethically, even when no one is watching.
Ability to follow through on obligations and show dedication to customer and team goals.
Ability to self-motivate and take initiative.
Must possess high analytical ability.
Knowledge of record keeping techniques and procedures.
Ability to develop close working relationships with customers & across all departments.
Possess knowledge of contract administration procedures.
Ability to set priorities.
Ability to see potential pitfalls and initiate corrective action to schedules as needed across all departments.
Ability to provide leadership within the group in relation to contract coordination with customers and other departments.
Ability to work well in a team-based, multi-cultural environment and adapt to diverse personalities.
Ability to multi-task and keep track of multiple activities simultaneously.
Working knowledge of customer order processing.
Bachelor’s degree, and two plus years’ experience in export, shipping, and customs requirements, or equivalent combination of education and experience, preferred.
Contract administration experience required.
Experience with using Microsoft Office (Word, Excel, PowerPoint, etc.)
This position involves working with technologies and information which are subject to U.S. export control regulations. Under these regulations, Toray Composites must review certain candidate information including citizenship, basis of United States work authorization and country of origin. This information will be used for export control screening purposes only.
Compliance with US Export Control Regulations: This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR). In order to comply with these regulations, applicants for employment must be a “U.S. Person” as defined by the ITAR and/or EAR. The definition of “US Person” includes U.S. citizen or national, U.S. permanent resident, or lawfully admitted into the U.S. as a refugee or granted asylum.

Nice To Haves

Experience with FAR, DFAR, ITAR, EAR, preferred.
Knowledge of ITAR/EAR (Export Administration Regulations), Schedule B Codes, HTS Codes, US Import Regulations, US Customs and free-trade zones.

Responsibilities

Review customers contracts (Purchase Order) (including government contracts and rated orders) to include: Performing reviews, identification of contract risks, communicating exceptions, providing contract acknowledgement and formal PO Acceptance.
Identify and assess contractual risks and communicate potential issues to management in a concise manner, following-up to secure timely responses.
Explain potential risks and offer mitigation ideas, provide input to negotiations, and partner with internal and external stakeholders in the process of offering compliant solutions to contracting requirements.
Conducts due diligence for customers, identifying risk factors within company’s process.
Maintain contractual records and documentation in designated company’s databases.
Represent Sales department for internal and external audits by FAA, ISO, AS9100 and Customers.
Ability to think critically, problem solve and work independently.
Dedication to meet customer deadlines.
Provides a proactive voice in the business process.
Commitment to company values and compliance with department norms, policies, directives, and procedures.
Multi-task and determine priorities while working on multiple assignments.
Lead initiatives related to process improvements, new developments and automation of the area's tools and processes.
Promote company culture dedicated to enhancing customer satisfaction and building strong customer relationships.
Work in a safe professional manner adhering to all regulatory requirements.
Pull and communicate customer’s quality document requirements to QA department for review & exceptions.
Coordinate sales activities with Technical department to ensure customer product specifications are met.
Assist in analyzing, tracking and reporting weekly and monthly sales activities and communicating concerns to management as necessary.
Maintain confidentiality of information.

Benefits

Medical and RX- Regence Blue Cross / Blue Shield of Rhode Island
Vision Coverage- VSP
Dental Coverage – Delta Dental of Rhode Island
Flexible Spending Accounts (FSA)
80 Hours of Vacation Time Off annually to start (granted)
64 Hours of Personal Time Off annually (accrued)
3 Paid Floating Holidays Annually (employee can schedule at their choice)
8 Paid Company Recognized Holidays
Life Insurance- pays your beneficiary twice your annual salary
Accidental Death & Dismemberment Insurance- pays your beneficiary twice your annual salary
Short/Long Term Disability
Voluntary Supplemental Life Insurance
Tuition Reimbursement Assistance (after 12 months of employment)
Toray Corporate Perks
John Hancock 401K –CMA matches 50% of first 8% of your contribution
Service Awards @ 3, 5, 10, 15, 20, 25 and 30 years
Recognition Awards
Annual Discretionary Bonus Program