Contracts Specialist I

Rice University•Houston, TX

7d•Hybrid

About The Position

The Office of Technology Transfer (OTT) at Rice University supports the commercialization of university research by managing intellectual property, pursuing patents, and facilitating partnerships with industry. OTT helps turn innovations into real-world products while advancing Rice’s research impact. The Industrial Contracts Specialist I, under the supervision of the Assistant Director for Contracts, will serve in the Office of Technology Transfer by assisting in drafting, negotiating, and administering research-related agreements with external partners, including but not limited to material transfer agreements, non-disclosure agreements, and data use agreements. This role supports the commercialization of Rice University research by ensuring agreements comply with university and federal policies, facilitating collaboration with faculty, staff, and external partners, and helping advance the university’s research impact through effective contract administration. The ideal candidate is an organized, detail-oriented professional with some experience in research administration or intellectual property management. They understand contractual issues in a university research environment, can assist in drafting and managing material transfer agreements, and communicate clearly with internal and external stakeholders. The candidate works independently while collaborating effectively, demonstrates attention to detail, and can manage multiple tasks in a fast-paced, client-focused environment.

Requirements

Bachelor’s degree
In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year-for-year basis may be substituted
1+ years of experience in research, research administration, or intellectual property management
In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted
Ability to draft, negotiate, and conclude industry research agreements under the supervision of management
Understanding of the university research environment and policies
Ability to clearly and effectively communicate information to internal and external audiences, Rice faculty, staff, and students; external university and industry partners; and all levels of management
Analytical and problem-solving skills
Demonstrated ability to administer contracts and grants
Strong service orientation; demonstrated ability to work effectively in a fast-paced, action-oriented, customer-focused environment
Detail-oriented, with the ability to work well independently and seek assistance when needed
Excellent interpersonal skills
Strong organizational skills and the ability to prioritize a variety of tasks and demands
Strong computer skills, including Microsoft Office Suite, and the ability to learn applicable university and departmental systems

Nice To Haves

Experience working in a university setting or negotiating research-related agreements with universities

Responsibilities

Negotiates and finalizes non-disclosure and material transfer agreements; drafts language to comply with university, federal, and other regulatory policies, requirements, and conditions
Under supervision of management, negotiates and finalizes other research-related agreements as assigned
Identifies contractual and policy issues such as research integrity policies, conflicts of interest, export control, and accounting; raises issues to appropriate university officials and provides follow-through until resolved
Interprets and explains contract terms and conditions to students, faculty, and staff
Collects and documents necessary internal approvals before contract execution, e.g., intellectual property assignments, required internal NDAs, and acknowledgment letters
Facilitates interactions with other university research administration offices
Assists management and other Industrial Contracts Specialists in revising standard agreements to reflect changes in university policies, federal regulations, and laws
Participates in developing ideas for more effective client service
Assists in development and training as needed
Performs all other duties as assigned