Controls - Projects Coordinator

Quest Global•Schenectady, NY

About The Position

At Quest Global, it’s not just what we do but how and why we do it that makes us different. With over 25 years as an engineering services provider, we believe in the power of doing things differently to make the impossible possible. Our people are driven by the desire to make the world a better place—to make a positive difference that contributes to a brighter future. We bring together technologies and industries, alongside the contributions of diverse individuals who are empowered by an intentional workplace culture, to solve problems better and faster. We are known for our extraordinary people who make the impossible possible every day. Questians are driven by hunger, humility, and aspiration. We believe that our company culture is the key to our ability to make a true difference in every industry we reach. Our teams regularly invest time and dedicated effort into internal culture work, ensuring that all voices are heard. We wholeheartedly believe in the diversity of thought that comes with fostering a culture rooted in respect, where everyone belongs, is valued, and feels inspired to share their ideas. We know embracing our unique differences makes us better, and that solving the worlds hardest engineering problems requires diverse ideas, perspectives, and backgrounds. We shine the brightest when we tap into the many dimensions that thrive across over 21,000 difference-makers in our workplace.

Requirements

High School Diploma or GED required
Minimum 5–7 years of experience providing project, administrative, or executive support to senior-level leaders in a complex organization
Strong proficiency in Microsoft Office, particularly: PowerPoint (executive-level presentations) Excel (tracking, organizing, and reporting work)
Proven experience with executive calendar management and international travel coordination
Strong written, verbal, and interpersonal communication skills
High degree of professionalism, integrity, and discretion with sensitive information
Proactive, adaptable, and comfortable operating in ambiguous, fast-moving environments
Effective working with both in-person and remote leadership teams

Nice To Haves

College degree preferred
Demonstrated ability to manage multiple priorities while meeting deadlines and long-term objectives
Experience working in large, matrixed organizations; familiarity with GE policies and operating rhythms is a plus

Responsibilities

Coordinate and prepare materials for operating mechanisms, staff meetings, reviews, and leadership forums, including agenda creation, document preparation, and follow-up tracking.
Capture meeting outcomes, decisions, and action items; actively drive follow-up and closure of commitments.
Track key deliverables across the Heavy-Duty New Unit Controls value stream and assigned enterprise initiatives, escalating risks and dependencies as appropriate.
Apply analytical thinking to prioritize information, organize data, and support decision-making.
Provide direct administrative and coordination support to the Heavy-Duty New Unit Controls Value Stream Leader / Global Operating Leader for AAF.
Manage complex calendars, scheduling, and coordination across multiple leaders, teams, and time zones.
Coordinate domestic and international travel and expense reporting.
Serve as a trusted liaison between leaders, teams, and external partners while maintaining confidentiality and professionalism.
Provide backup administrative support to senior leaders within GE Vernova as needed.
Support the Global Operating Leader in executing AAF strategy, operating cadence, and engagement activities.
Coordinate global meetings, town halls, off-sites, and events (virtual and in-person), including logistics, materials, and follow-up.
Track action items and initiatives aligned to AAF priorities, ensuring visibility and progress updates.
Assist with preparation of executive-level presentations, communications, and reporting related to AAF activities and impact.
Develop, edit, and format high-quality presentations for strategic, operational, and financial reviews.
Assist with written communications, reports, and content that support leadership messaging and organizational alignment.
Ensure consistency, clarity, and accuracy of materials shared with leadership and broader audiences.
Organize internal logistics for workshops, customer visits, and team events.
Coordinate team activities, recognition, and engagement efforts.
Manage team space needs, including moves, new hire seating assignments, and space reconfigurations.
Coordinate office supplies and related administrative needs.