Controller

Ada Brand•Chicago, IL

1d•$105,000 - $11,000

About The Position

Basic Function: Responsible for directing the organization’s accounting function. These functions include establishing and maintaining the organization accounting principles, practices, procedures, and initiatives. Prepares financial reports, financial analysis and presents findings and recommendations to management. Functions managed are Accounts Payable, Accounts Receivable, contracts, grants and general billing. Responsible for staff training and development of existing computer systems. Supervises the accounting department system function for all systems, databases and financial software. Analyzes user requirements, procedures, needs and problems to automate processing or improve computer systems through process improvement and review. Reporting Relationship: Reports To: Chief Financial and Administrative Officer Principal Duties and Responsibilities Manages the agency wide billing and revenue system working with divisional and administrative staff including monthly consolidation reports of all recorded revenue and receivable aging. Including grants, fee-for-services, fund raising and other revenue streams in all the division and administrative offices. This includes working with behavior health in managing Evolv-CS and Rocs electronic billing system, its submission, rejections, and adjustment process on a bi-weekly basis. Posts billing revenue, weekly, bi-weekly, or monthly on or before the 10th following the month end. Enhances and implements financial accounting systems, process, tools and control systems. Manages the day-to-day work of the accounting staff. Evaluates and implements an effective Accounts Receivable system in EvolveCS, potentially replacing the detail general ledger AR accounts in the current Microsoft Dynamic system for all EvolvCS electronic billing accounts. Propose on-going system implementation and enhancements, including the main ERP. Approves monthly bank reconciliations and staff journal entries. Responsible for timely closing of all company books monthly and annual. Interacts with organization managers to provide consultative support to budget initiatives through financial cost controls, management information analysis, reports and recommendations. Provides technical assistance to divisional data processing location for accounting transactions. Ensures compliance to all organization financial policies. Ensures company policies and procedures comply with state, local and government regulations Must interpret and present complex financial data in clear, concise format to senior management. Responsible for all financial and compliance monitoring of sub-recipients and sub-contractors. Responsible for preparing and monitoring performance of all contracts, grants and setting key performance indicators. Proposes on-going system enhancements, including the integration and linkage of software systems to expedite the monitoring and collection of client’s receivable. Attends meetings and participates in special projects, committees and on teams related to fee-for-service and grant billing issues, including statewide work and user groups. Responsible for cross-training “back-up” staff on a regular basis to ensure no interruptions in the billing and revenue recording process. Recruits, interviews and hires accounting and payroll staff as required. Implements policies, procedures and processes deemed appropriate by senior management. Performs other related duties as assigned.

Requirements

Bachelor's degree in accounting or related field: required
Minimum 10 years of experience in process improvement, computerized revenue billing and financial systems administration with supervisory experience.
Must possess good judgment along with a wide degree of creativity in order to plan and accomplish goals.
Solid knowledge of relevant GAAP.
Strong interpersonal, organizational, planning and communication skills
Ability to organize and analyze statistical data and prepare comprehensive reports as required.
Ability to establish and maintain effective working relationships with department heads, other managers, employees and vendors. This will require travel to our various site & program locations.
Ability to effectively train and mentor staff.
Proficient with personal computer hardware and various software applications, such as fluency with Microsoft XP Professional, Windows 7, and Microsoft Office Suite 2007 – PowerPoint is a must. Health care software knowledge, such as Evolve-CS (Defran system), Medisoft and Netscape. Microsoft Business Solutions/Dynamic – Greta Plans Release 10.0.; Home Care Management, Medisoft, Netscape, Harmony, EvolvCS (Defran System). Microsoft Business Solutions/Dynamic –Great Plains Release 10.0.
Must be able to work extended hours as needed.
Ability to read, analyzes, and interprets general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, clients, and employees.
Ability to calculate figures, rates, ratios, and amounts such as discounts, interest, commissions, proportions, percentages.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
While performing the duties of this job, the employee is frequently required to sit, talk, hear, and to use hands to operate the computer.
The employee is occasionally required to stand and walk.
The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus.

Nice To Haves

MBA or related field preferred.

Responsibilities

Manages the agency wide billing and revenue system working with divisional and administrative staff including monthly consolidation reports of all recorded revenue and receivable aging. Including grants, fee-for-services, fund raising and other revenue streams in all the division and administrative offices. This includes working with behavior health in managing Evolv-CS and Rocs electronic billing system, its submission, rejections, and adjustment process on a bi-weekly basis. Posts billing revenue, weekly, bi-weekly, or monthly on or before the 10th following the month end.
Enhances and implements financial accounting systems, process, tools and control systems.
Manages the day-to-day work of the accounting staff.
Evaluates and implements an effective Accounts Receivable system in EvolveCS, potentially replacing the detail general ledger AR accounts in the current Microsoft Dynamic system for all EvolvCS electronic billing accounts.
Propose on-going system implementation and enhancements, including the main ERP.
Approves monthly bank reconciliations and staff journal entries.
Responsible for timely closing of all company books monthly and annual.
Interacts with organization managers to provide consultative support to budget initiatives through financial cost controls, management information analysis, reports and recommendations.
Provides technical assistance to divisional data processing location for accounting transactions.
Ensures compliance to all organization financial policies.
Ensures company policies and procedures comply with state, local and government regulations
Must interpret and present complex financial data in clear, concise format to senior management.
Responsible for all financial and compliance monitoring of sub-recipients and sub-contractors.
Responsible for preparing and monitoring performance of all contracts, grants and setting key performance indicators.
Proposes on-going system enhancements, including the integration and linkage of software systems to expedite the monitoring and collection of client’s receivable.
Attends meetings and participates in special projects, committees and on teams related to fee-for-service and grant billing issues, including statewide work and user groups.
Responsible for cross-training “back-up” staff on a regular basis to ensure no interruptions in the billing and revenue recording process.
Recruits, interviews and hires accounting and payroll staff as required.
Implements policies, procedures and processes deemed appropriate by senior management.
Performs other related duties as assigned.