Contracts Specialist

Westland Resources • Tucson, AZ

3d • $72,000 - $95,000

About The Position

At WestLand Engineering and Environmental Services, a Trinity Consultants team, we are driven by purpose, innovation, and a shared commitment to the work that we do. As part of Trinity Consultants' Water and Ecology division, we tackle complex environmental challenges, blending expertise in environmental consulting, wetlands, cultural resources, GIS, landscape architecture, and engineering. WestLand empowers our teams to develop their unique skills while fostering career growth within a company that is large enough to offer diverse opportunities yet agile enough to value individual contributions. Collaboration is at the heart of what we do-our professionals work together on meaningful and impactful projects, delivering solutions that help clients navigate regulatory complexities and see positive project outcomes. Make a difference with us at WestLand! WestLand is currently adding a Contracts Specialist to our team of industry leading professionals The Contracts Specialist plays a key role in supporting business operations and compliance. As a member of the contracts team, the Contracts Specialist will prepare, review, and negotiate a variety of mid-level agreements ensuring legal compliance and alignment with business objectives. Additionally, this role will oversee subconsultant compliance, maintain insurance records and business licenses and serve as a key resource for internal and external stakeholders for contract related inquiries. This position may be based in either WestLand's Phoenix or Tucson, Arizona locations.

Requirements

• Degree in business or a related field; or equivalent combination of education, training, and experience.
• Minimum 5 years of experience with commercial or procurement contracts with a focus on contract review, negotiation, and compliance.
• Understands commercial contract structure, insurance, pricing methodology, and business compliance procedures.
• Skilled negotiator and collaborator in both one-on-one and group settings.
• Highly organized with attention to detail and accuracy.
• Experience with contract management systems, dashboards, and reporting.
• Strong analytical and problem-solving abilities.
• Excellent verbal and written communication skills.

Nice To Haves

• Experience in a consulting firm or professional services environment preferred.
• Some prior experience with FAR regulations is preferred.

Responsibilities

• Prepare and manage a variety of mid-level agreements with a focus on professional and consulting services.
• Perform comprehensive contract review, identify areas of financial or legal risk and propose redlines/revisions to address issues. Ensure alignment with legal requirements as well as business objectives and collaborate with supervisor and senior management as needed to resolve any escalated matters.
• Populate, monitor, and maintain post-execution contract information in VantagePoint including expiration dates and renewals, pricing and rate details, FAR regulations, liability and insurance information, and client reporting requirements. Partner with internal teams to provide relevant information to their department through helpful meetings, dashboards, and reports.
• Lead Subconsultant compliance program by reviewing procurement, contract, and insurance documents for subconsultants, ensuring alignment with contractual requirements and internal policies.
• Ensure all contracts are signed and copies are filed, retained, and archived in accordance with internal policies and signing authority guidelines.
• Serve as a helpful department resource to both internal and external customers, providing clear, accurate, and timely information pertaining to contracts, insurance, and other related matters.
• Process and maintain business licenses, technical registrations, and client-related vendor forms.
• Ensure timely and accurate delivery of insurance certificates to clients, maintain records and files and respond to general queries.

Benefits

• Comprehensive benefits package: 9 paid holidays, healthcare benefits, PTO, and 401k matching for full-time employees.
• Flexible work schedules and remote/hybrid possibilities for most roles.
• Multidisciplinary environment: Unique, creative, and challenging projects where you can develop your vision of clientele and work with industry leaders daily.
• Success-oriented environment: Two-way mentorship, financial incentives to publish work, tuition reimbursement, and a career path structure to help you reach the next steps in your career.
• Collaborative work environment: Clear and frequent communication, shared information and ideas across teams, and a welcoming atmosphere for everyone.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees