Contracts Operations Assistant

Hachette Book Group•New York, NY

6d•$50,000•Hybrid

About The Position

The Contracts Operations Assistant will have direct responsibility in fully executing and maintaining contracts data in Title Management (TM) and in the Contracts-Royalties Publishing Database System (PDS), including the scanning of documents into the Contracts Portal, and will assist in this task across all divisions. The Contracts Operations Assistant will submit advance and fee payment requests. The person will handle copyright registration of primary works for all imprints, including mailing deposit copies. The Contracts Operations Assistant will also be responsible for providing administrative assistance to the Contract Operations Division. This job offers an excellent introduction to the business side of publishing. Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Requirements

Excellent computer skills are required (MS Outlook, Word, Excel, Power Point, databases)
Highly organized, good at prioritizing and adaptable
Attentive to detail with ability and interest in legal documents
Self-starter, able to take ownership of job responsibilities and manage work time efficiently
Experience in interacting with publishing databases preferred

Responsibilities

Fully executing and maintaining contracts data in TM and PDS (including scanning documents into the Contracts Portal) assisting in this task for all divisions
Submitting advance and fee payment requests to Royalties and Cost Accounting to meet weekly deadlines
Submitting print and digital copyright registration applications for all imprints
Drafting direction to pay and assignment amendments
Processing reversion requests
Reviewing and/or drafting Subsidiary Rights agreements
Providing department administrative support, as needed
Performing other duties as assigned by the Legal and Contracts Department