Contracts Manager

TEKsystems•Marietta, GA

6d•$45 - $50•Hybrid

About The Position

Job Description: SPLOST IT Contracts Manager (Contract Consultant) Location: Marietta, GA (Hybrid – Onsite 2 days/week; first 30 days more onsite for onboarding) Duration: 12 months, with option to renew annually Department: Information Technology Reports To: IT Manager, Contracts & SPLOST Program Oversight Overview Our client’s Information Technology Department is seeking a highly organized, experienced IT Contracts Manager to support the County’s SPLOST‑funded technology projects. This consultant will focus exclusively on contracts and purchasing activities tied to SPLOST funding, ensuring compliance, accuracy, timely renewals, and proactive financial oversight. The ideal candidate brings 3–5+ years of IT contract management experience, excels at balancing multiple deadlines, demonstrates strong initiative, and is an Excel power user capable of maintaining and improving financial tracking tools. This role supports a small, overextended team and plays a critical part in streamlining processes, maintaining audit‑ready documentation, and improving contract lifecycle throughput. Key Responsibilities Contract Lifecycle Management (SPLOST-Funded IT Contracts Only) Manage all contract activities for SPLOST‑funded IT hardware, software, subscription, and professional services agreements. Prepare, organize, and route contract packets containing contracts, affidavits, insurance documents, agenda items, routing forms, and other required materials. Coordinate with vendors, internal managers, procurement, and County attorneys to ensure all required documentation is accurate, complete, and submitted on time. Support redlining or preliminary vendor negotiations as permitted (may change pending attorney guidance). Download, review, and organize terms from state contracts or national cooperative agreements; coordinate creation of purchasing instruments where required. Facilitate signature collection and ensure executed documents move through the appropriate approval workflow. Maintain accurate storage of contract packets and metadata in the County repository (Hyland OnBase). Renewals, Amendments & Compliance Track multi‑year contracts (typically 3–5 years) to ensure timely renewals and prevent contract lapse. Monitor spending patterns and identify when amendments are required due to scope or cost changes. Proactively engage with project managers to gather renewal decisions, invoice approvals, and contract change details. Serve as a process partner to identify inefficiencies, support procedural improvements, and help reduce contract review backlog for County attorneys. SPLOST Financial Tracking & Reporting Maintain and update the SPLOST funding spreadsheet(s) used to track balances across seven SPLOST funding buckets and 40–50 active IT projects. Record purchase orders, spending activity, contract obligations, and cost variances. Produce monthly executive-level reports summarizing: Project funding status Spend-to-date Remaining balances Forecasted needs Variances between estimated vs. actual costs Serve as an early-warning mechanism for budget concerns or upcoming deadlines. Work closely with project managers to provide financial visibility and strategic updates. Process Improvement & Operational Support Help refine and streamline contract management processes in alignment with new attorney directives. Recommend improvements to financial tracking spreadsheets—logic, accuracy, clarity, automation, and structure. Maintain required internal lists, logs, and tracking forms for all SPLOST‑related contract submissions. Support internal accountability and timeliness by reducing reliance on high‑volume email reminders in favor of targeted, proactive touchpoints with managers.

Requirements

3–5+ years of experience in IT contract management or procurement (non‑negotiable; candidate must hit the ground running).
Demonstrated experience managing contract routing, vendor communication, legal coordination, and procurement workflows.
Strong understanding of IT contracts (hardware, software, subscriptions, professional services).
Advanced Microsoft Excel skills (pivot tables, formulas, data organization, financial tracking logic).
Excellent time management, prioritization, and organizational skills—must be proactive and self‑directed.
Strong communication and stakeholder engagement skills; able to work with project managers, attorneys, vendors, and leadership.
Ability to quickly learn County-specific processes, terminology, systems, and funding requirements.

Nice To Haves

Experience supporting government entities or capital‑funded programs.
Familiarity with Hyland OnBase, Monday.com, or similar workflow/repository tools (training provided; not required).
Experience improving or redesigning complex spreadsheets used for financial tracking or executive reporting.

Responsibilities

Manage all contract activities for SPLOST‑funded IT hardware, software, subscription, and professional services agreements.
Prepare, organize, and route contract packets containing contracts, affidavits, insurance documents, agenda items, routing forms, and other required materials.
Coordinate with vendors, internal managers, procurement, and County attorneys to ensure all required documentation is accurate, complete, and submitted on time.
Support redlining or preliminary vendor negotiations as permitted (may change pending attorney guidance).
Download, review, and organize terms from state contracts or national cooperative agreements; coordinate creation of purchasing instruments where required.
Facilitate signature collection and ensure executed documents move through the appropriate approval workflow.
Maintain accurate storage of contract packets and metadata in the County repository (Hyland OnBase).
Track multi‑year contracts (typically 3–5 years) to ensure timely renewals and prevent contract lapse.
Monitor spending patterns and identify when amendments are required due to scope or cost changes.
Proactively engage with project managers to gather renewal decisions, invoice approvals, and contract change details.
Serve as a process partner to identify inefficiencies, support procedural improvements, and help reduce contract review backlog for County attorneys.
Maintain and update the SPLOST funding spreadsheet(s) used to track balances across seven SPLOST funding buckets and 40–50 active IT projects.
Record purchase orders, spending activity, contract obligations, and cost variances.
Produce monthly executive-level reports summarizing: Project funding status Spend-to-date Remaining balances Forecasted needs Variances between estimated vs. actual costs
Serve as an early-warning mechanism for budget concerns or upcoming deadlines.
Work closely with project managers to provide financial visibility and strategic updates.
Help refine and streamline contract management processes in alignment with new attorney directives.
Recommend improvements to financial tracking spreadsheets—logic, accuracy, clarity, automation, and structure.
Maintain required internal lists, logs, and tracking forms for all SPLOST‑related contract submissions.
Support internal accountability and timeliness by reducing reliance on high‑volume email reminders in favor of targeted, proactive touchpoints with managers.