Contracts Manager (Water Resources)
About The Position
Performs duties relating to the administration, analysis, and development of contracts, bids, and requests for proposals with various County departments. Ideal Candidate The ideal candidate is a highly motivated self-starter with exceptional attention to detail and strong organizational skills. They possess extensive experience in contract management and work order program administration, thriving in a fast-paced environment while working independently and managing multiple priorities with accuracy and consistency. This individual demonstrates a proven ability to monitor contract usage and compliance, ensure vendor performance aligns with contractual requirements, and facilitate post-award meetings to verify fulfillment of obligations. They consistently ensures contractors deliver value according to scope and contract terms. They bring expertise in managing work order program activities, including reviewing proposed scopes of service for accuracy and contract compliance, and preparing comprehensive monthly reports on work order requests and assignments. With a keen eye for detail, the candidate excels in conducting thorough reviews of transactions and supporting documentation, resolving discrepancies, and implementing recommendations to prevent recurrence. The ideal candidate applies advanced analytical skills and exercises sound independent judgment to evaluate and improve organizational structures, policies, and processes. They are experienced in working cross-functionally with Department and Division Directors, Operations, Maintenance, Fiscal, Procurement, and Legal teams to solve problems and implement changes. A proactive professional dedicated to customer commitment, integrity, continuous improvement, and teamwork will thrive in this role.
Requirements
- Knowledge of County, State and Federal laws, guidelines and requirements governing contract structure, procedure and content.
- Knowledge of federal equal employment opportunity requirements as applicable to contracting.
- Knowledge of formats and styles used in legal documents.
- Knowledge of the principles and practices of accounting.
- Ability to read, understand and interpret legal documents.
- Ability to communicate effectively both orally and in writing.
- Ability to work effectively with others.
- Bachelor’s degree; AND
- Two years of experience in the preparation or monitoring of contracts; OR
- An equivalent combination of education (not less than a high school diploma/GED), training and experience that would reasonably be expected to provide the job-related competencies noted above.
- Maintain the ability to pass the background checks required for the position. These background checks may include but are not limited to:
- Criminal History Background Check using Florida Department of Law Enforcement (FDLE) Criminal Justice Information Services (CJIS)
- Level 1 and Level 2 Background screening (Ch. 435 Florida Statutes)
- Child Abuse, Abandonment and Neglect Record Check using the State Automated Child Welfare Information System (SACWIS)
- Sex Offender and Sexual Predator record check using the list maintained by the Florida Department of Law Enforcement (FDLE)
- Possess the necessary job-related license(s) or certification(s) that may include possession of a Florida Driver License (Class E).
Responsibilities
- Develops, writes, and maintains contracts for services and/or goods.
- Presides at bid award conferences and assures that applicable laws and regulations are followed.
- Analyzes contracts for cost effectiveness and provides reviews or develops change orders, supplemental or modification agreements, and addendums as appropriate.
- Writes technical specifications/scopes of work and determines vendor requirements.
- Provides end user and vendor training for new contracts.
- Coordinates with applicable agencies for technical assistance on projects as required.
- Prepare contractual documents for BOCC approval, including preparation of agenda items.
- Researching best practices in applying various methods to contractual negotiations.
- Maintains records of contracts affecting agencies under their purview.
- Performs other related duties as required.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
